RECEPTION & ACCOUNTING SUPPORT - ROLE OVERVIEW

Kwik Lok's Reception & Accounting Support role serves as the first point of contact for Kwik Lok Yakima's plant visitors and incoming business calls. This role requires organized, proactive thinking to manage front office operations and provide support to Accounting and other our Corporate administrative teams. This position reports directly to the Accounting Manager.

POSITION RESPONSIBILITIES AND RESULTS

RECEPTION

Oversee incoming visitors and phone calls, answering promptly and professionally

Route visitors or callers to appropriate employees based on availability and request

Utilize telecommunication software to perform various call handling functions

Ensure front desk area is kept free from clutter and presents professionally

Maintain accurate records, including visitor logs, contact lists, and office schedules

Ensure all visitors and vendors have appropriate badges and wear them in visible locations while on campus

Oversee badge inventory: vendors, co-owners, Board, and Sales teams

Monitor incoming faxes and own emails

Process incoming and outgoing mail, sort incoming mail into employee/department mailboxes

Assist with package delivery re-routing

OFFICE MAINTENANCE

Maintain office supply and furniture inventory, enter Purchase Orders into ERP system

Ensure office supplies are readily available in a clean, organized manner

Monitor the general effectiveness of administrative equipment; escalate any required troubleshooting or service to vendor

Maintain administrative break room cleanliness and inventory levels

Manage conference room booking calendar approvals

Oversee petty cash drawer and transactions

Liaise with vendors and service providers to coordinate facility maintenance or communicate office needs (for example: medicine cabinets, first aid stations, paper shredding, housekeeping)

ACCOUNTING SUPPORT

Sales order review for accuracy and approval

AR invoicing

Payment posting

Collections

Bill posting

Scanning and recording keeping

Journal entries

Accounting reconciliations

GENERAL

Scanning, catalog maintenance, and other administrative projects or duties as assigned

Support Kwik Lok production activities through the manufacture of Kwik Lok closures with a focus on continuing improvement of quality, food safety, and manufacturing processes.

REQUIRED QUALIFICATIONS

Education: High school diploma or equivalent required; associate's degree with a focus in accounting or finance preferred

Experience: At least 2 years of experience in a reception area, administrative, and/or accounting role

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with ERP systems.

Must be able to pass pre-employment drug and background screenings

Must be legally authorized to work in the United States without sponsorship

KEY SKILLS AND ATTRIBUTES

Professional demeanor and service-oriented attitude

Ability to handle sensitive information with confidentiality

Excellent verbal and written communication skills

Strong organizational and multitasking abilities

Ability to work independently and as part of a team

Approaches work with an innovative spirit, constantly focused on continual improvement

ALL THE DETAILS...

Pay scale: $20.75 to $24.94 per hour

Insurance Benefits: Medical, Dental, Vision, Prescription, Life and Disability Insurance plans (60 day waiting period)

Retirement Benefits: 401K Plan with company match (90 day waiting period - restrictions apply)

Paid Time Off: (90 day waiting period, prorated for first year)

Vacation: 120 hours a year, with increases based on years of service

Holidays: 70 hours a year (8.5 days): 1 Floating Holiday, New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the Friday following, half day on Christmas Eve, and Christmas Day

Sick Leave: 40 hours a year, accrued at 1 hour per 40 hours worked for hourly employees, salary employees prorated for first year

Other Compensation: Employees may be eligible for annual performance bonuses

Schedule: Monday through Friday, 8:00am to 5:00pm

Location: Yakima, Washington

Work environment: Regularly sitting and/or standing at a computer. Occasionally bends, squats, reaches, kneels, and may lift up to 40 lbs. on occasion. Constantly seeing, hearing, talking. Noise level in office environment 10dB, 85-95 dB in production environment.

To learn more about Kwik Lok, click here. (http://www.kwiklok.com/)

Kwik Lok is an Equal Employment Opportunity (EEO) employer. We strongly encourage people from underrepresented groups to apply. We value a diverse workforce and provide equal opportunities to all employees and qualified applicants without regard to race, color, religion, national origin, gender identity, sexual orientation, age, disability, marital status, genetic information, status as a veteran, unrelated criminal conviction history, or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job, or participate in the application and interview process.

To view labor compliance information, click here (https://kwiklok.canto.com/b/I16TG).

Kwik Lok jobs

Reception & Accounting Support