Job Duties KEY RESPONSIBILITIES

Executive & Board Support

Calendar Management: Proactively manage schedules, anticipate conflicts, and prepare materials for daily meetings internal and external.

Board Liaison: Coordinate MIGIZI Board and committee meetings, including preparing digital packets, taking minutes, and managing distribution of materials.

Correspondence: Draft and distribute high-level emails, reports, and organizational correspondence.

Events: Lead and Manage events with MIGIZI leadership that support development, public relations and community engagement.

Administrative Operations

Program Support: Respond to inquiries from youth and parents; manage internal and external staffing schedules for meetings. Support Programs in data and evaluation administration.

Transportation Support: Assist with transportation planning and coordination, including supporting van scheduling and arranging buses and additional van transportation for summer programming.

Office Management: Research vendors, vet service contracts, and manage supplies to ensure cost-effectiveness for operations and programs.

Database Maintenance: Maintain master contact lists for program partners, contractors, vendors, and collaborators.

Calendar and Agendas Management: Calendar meetings internally and externally and development of agendas for meetings.

Financial Admin: Support in processing expense reports (Divvy) and check requests for leadership; ensure receipts are tracked and coded correctly for the finance team.

Trainings for Staff: Ensure trainings are completed and tracked that relate to staff and compliance.

Youth Employment Administration: Coordinate and track completion of youth employment paperwork and maintain organized records in Google Drive.

Development & Communications

Donor Stewardship: Assist with donor meetings, prospecting new funders, and gathering impact data from program staff for grant reports.

Compliance: Help ensure the organization meets legal and funder requirements through meticulous record-keeping.

Communications: Coordinate content for the e-newsletter, social media, and website updates to highlight MIGIZI's programs with Dr. of Development and Communications.

Fundraising Events: Support fundraising events with event management, logistics, programs and donor engagement.

Other Duties as Assigned

Minimum Education Required High School

Minimum Experience Required QUALIFICATIONS

Required:

Tech Mastery: Advanced proficiency in Microsoft Word, Excel, and PowerPoint (a skills test is required) and the Google Workspace (G-Suite) .

Organization: Proven ability to multi-task and prioritize in a fast-paced environment.

Communication: Exceptional written and verbal communication skills.

Cultural Competency: Strong awareness of and commitment to the Native American communities in Minneapolis-St. Paul.

Reliability: Access to reliable transportation for occasional travel Familiarity with creative marketing and communication tools (Canva, MailChimp, Wix, Facebook, Instagram, TikTok

Clearance: Ability to pass a criminal background check.

Shift Other

Number of Openings 1

Public Transportation Accessible Yes

Drug Test Required No

Compensation $24.00 / Hourly

Postal Code 55407

Place of Work

On-site

Requisition ID

12040

Job Type

Full Time

Job Benefits

Benefits:

Generous PTO and Holidays

Excellent benefits including; health and dental, LTD, STD and Life insurance, 401 k contribution

Application Email

jenellec@migizi.org

MIGIZI COMMUNICATIONS INC jobs

Administrative Assistant