Acts as official liaison to the Jackson Campus and Dean and resolves issues and problems within defined decision-making authority for the position.

Serves as the public-facing employee for the Jackson Campus.

Provides comprehensive organizational and office management support to the dean including processing incoming and outgoing business correspondence; preparing correspondence for appropriate signatures; scheduling meetings and making travel arrangements; directing visitors and phone calls and answering inquiries; preparing agendas and packets for meetings; transcribing minutes of meetings; and classifying hard copy and computerized filing systems to store and track records.

Manages the Jackson Campus budget fiscal records, including assisting in budget preparation; processing travel requisitions and vouchers, purchase orders, and invoices; preparing periodic reports by collecting and analyzing data; reviewing online purchase card statements in accordance with required guidelines; reconciling expenditures with budgets; and making recommendations regarding student employment resources.

Assists academic divisions with the development of departmental class schedule in cooperation with faculty, program directors, and the dean; administers departmental course fee map and corresponding AR codes; enters academic and event activities using online scheduling software; runs double booked activities report and helps to resolve room conflicts.

Facilitates the development and management of a community education program.

Responsible for gathering new hire documentation; assisting academic divisions in the preparation of overload and adjunct contracts; monitoring course enrollments; processing course and program evaluations following established procedures.

Provides support to new and returning full-time and adjunct faculty, including processing incoming and outgoing correspondence, collecting and posting course syllabuses and faculty schedules, assisting with classes in the absence of faculty, proctoring tests, and helping with training sessions as needed.

Provides assistance and compiles and evaluates quality of data in compliance with grants and other reporting requirements.

Monitors course enrollments and informs sufficient levels to fill courses.

Provides support for campus activities and events, such as community meetings, graduation, academic events, and student activities.

Oversees Jackson Campus personal service contracts, annual memberships, and other service agreements.

Assists Marketing in developing and maintaining the integrity and accuracy of program flyers, and program information presented on the college website.

Assembles and tracks scholarship awards and re-awards in cooperation with financial aid personnel and campus faculty.

Creates and improves documents and forms by analyzing departmental needs in order to improve efficiency of data collection.

Performs various special projects requiring research and development of recommendations resulting in changes in programs, processes, procedures, or best practice.

Assists in ordering supplies and verifying receipt of supplies and associated invoices; maintains office supplies inventory by checking stock and anticipating needed supplies.

Acts as the Jackson Campus e-Services administrator by making email user group revisions and updates in accordance with staffing changes, managing eFax services, and administering print/copy allocations.

Ensures continued operation of office equipment by troubleshooting malfunctions, calling for repairs, evaluating new equipment, procuring quotes, and making purchase recommendations.

Supervises student employees to include scheduling, training, making work assignments, and processing time entry.

Performs related duties as assigned.

Central Wyoming College jobs

Administrative Assistant 111 Jackson Campus