This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13716089

JOB DESCRIPTION

Title:

Office Associate

Pay Grade:

Department:

Road & Bridge

FLSA Status:

Non-Exempt

Reports To:

Director

Revision Date:

6/10/24

POSITION SUMMARY

This position is responsiblefor providing administrative support of the Department and providing exemplary customer service to members of the public.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. However, they are not to be construed as exclusive or allinclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may also be required or assigned.

Provides customer service to internal and external customers on a daily basis. This includes addressing and resolving customer questions as able, and referring complex inquiries, requests, or complaints to appropriate staff.

Sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail.

Composes routine correspondence; proofreads and edits documents.

Enters, scans, updates, and maintains information in spreadsheets, databases, and reports.

Maintains department-specific electronic and paper filing and record systems and documents to provide easy access to records and information; provides retention of records as required.

Processes and verifies general financial and purchasing functions and entries which may include purchase requisitions, service orders, invoices, check requests, and purchasing-card reconciliations. May maintain and reconcile cash and deposits, and collect monies and fees from customers.

Assists in entering time and attendance records, and other computer and database maintenance activities.

Processes personnel and payroll documents, timesheets and attendance records.

Schedules meetings and activities; records meeting minutes and posts meeting information as required.

Coordinates and maintains department calendars, reservations, travel and events; schedules rooms, obtains resources, and prepares worksites for activities.

Completes errands to support activities such as mail delivery to the post office, retail purchases of materials needed, set-up and tear-down of luncheons and other on and off campus meetings and events.

Provides assistance and support to other team members as needed.

Orders and maintains inventory of department supplies.

Read outside fuel meters, post and calculate daily fuel totals, and supervise fuel deliveries.

Other duties as assigned.

MINIMUM REQUIRED QUALIFICATIONS**

Associate\'s degree or equivalent from an accredited college and one (1) year of related administrative office experience.

Must obtain an underground storage tank operator A/B Certificate within tim\ \ \ \ Equal employment opportunity, including veterans and individuals with disabilities.\ \

PI288246840

Harvey County jobs

Office Associate - Road & Bridge