Description

Summary

The Administrative Assistant performs administrative functions and activities through ACOE to ensure efficient operations of the Shelton facility and supports the Shelton senior management team through a variety of tasks related to organization. This position will manage the Shelton reception desk, in addition to the administrative functions of the role. This is a full-time position and requires Monday - Friday in the office.

Essential Duties & Responsibilities

Reception

Welcome guests; determine nature of business; inform employees of guests' arrival; ensure guests are comfortable; issue visitor passes and personal protective equipment

Answer telephone calls; determine nature of business; forward calls to appropriate personnel

Maintain, and ensure security of, front lobby/reception area

Office Management / Support

Assist with TSI Travel Program

Assist with transportation, hotel & travel reservations for guests

Assist with North American Office Supply Program

Assist with Bank of America expense reporting

Maintain mailroom, including equipment; receive, sort and route inbound mail/packages

Maintain and organize front desk supplies

Coordinate ordering office supplies for Shelton through Company program

Order, stock, and manage all kitchen/pantry supplies; tidy and maintain office/kitchen/pantry

Order and set up lunch/refreshments for meetings in office

Clean, maintain, and keep coffee machines stocked

Manage relationship with vending machine & coffee vendors

Make reservations for breakfast/lunch/dinner meetings

Coordinate conference room reservations

Various other administrative duties, such as printing, correspondence/documents, scanning, copying

Assist senior management, including CEO, on a variety of administrative tasks

Create purchase requisitions

Maintain fleet cars based at Shelton

Serve as on-site liaison to HR team; assist with onsite interviews, new employee orientation activities. Support HR compliance activities regarding posting/communicating required documents/forms

Technology Support

Assist in the maintenance of copiers and other office equipment, including stocking copiers with paper

Assist with conference room & showroom setup for meetings and work with onsite and remote IT team to troubleshoot connectivity or other technology issues

Troubleshoot computers, phones, AV equipment, copiers, etc. with onsite and remote IT team

Other

Other duties or tasks as assigned

Qualifications

Demonstrated knowledge of Microsoft Office Suite (PowerPoint, Outlook, Word, Excel)

Demonstrated knowledge of travel scheduling programs

Organizational, time management, and reporting skills

Ability to work well under pressure and priority situations

Professional demeanor

Reliable - meets deadlines

Maintains the ability to keep information confidential

Team player

Supervisory Responsibilities: None

Ranpak participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program here (https://www.e-verify.gov/) .

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Ranpak jobs

Admin Asst/Receptionist