JOB POSTING

(Anticipated)*

Non-Certified Personnel

June 22, 2026

Job Classification: Assistant Treasurer/Administrative Assistant

(6 hours per day/260 days per year)

Salary & Benefits

Salary: Commensurate with experience.

Benefits: Paid personal, sick, and vacation leave; health, dental, and life insurance; Board-paid H.S.A. contribution; and School Employee Retirement System (SERS).

Key Responsibilities

Fiscal & Accounting: Assist the Treasurer with daily fiscal operations. Process accounts receivable, vendor files, payments for district purchases, and the Motor Fuel Tax Refund. Track and resolve NSF checks.

Payroll & Benefits: Audit hourly timesheets/attendance records and enter them into payroll software. Maintain employee payroll files and process annual salary notices. Assist with benefits administration (enrollment, qualifying events, open enrollment).

System Management: Track district-wide Fixed Assets (purchases, disposals, transfers). Administer SCView software, including troubleshooting and training staff. Maintain utility, mileage, and diesel tracking in Excel.

Student & Departmental Support: Manage general accounting and controls for student activity accounts. Invoice other departments/groups for rental events, transportation, and services.

Compliance & HR Support: Administer District Records Retention. Maintain district-wide background checks. Help HR ensure accurate, Board of Education (BOE) approved employee data. Plan the yearly new employee orientation and transportation meetings.

Operations: Cross-train within the fiscal department, update policies/procedures manuals, and maintain records according to the Auditor of State and BOE standards.

Qualifications

Education/Experience: Associate's degree or equivalent experience required.

Technical Skills: Experience with Redesign Uniform School Accounting System (USAS/USPS) and SCView software is highly preferred. Proficiency in Microsoft Office (especially Excel) and Google Suite.

Core Competencies: Strong analytical thinking, high attention to detail, and top-tier organizational skills. Excellent written, verbal, and customer service communication skills.

Compliance: Ability to maintain strict confidentiality. Must successfully pa

OTTAWA-GLANDORF LOCAL SCHOOLS jobs

Assistant Treasurer/Administrative Assistant