Job Summary:

Provide a wide range of administrative and budgeting support tasks such as handling information requests, job cost accounting and job billing support, HR and Accounting interface, marketing and advertising support, maintaining organization's master calendar, preparing presentations, screening calls, and composing correspondence. Act as a point-of-contact for President, including handling and distributing confidential reports, mail, e-mail, telephone calls and faxes. This position may also provide administrative support and perform assignments for Glenn O. Hawbaker, Inc., as the parent company, and for other affiliated companies as business needs require. This salary, non-exempt position will work independently with minimal supervision.

Essential Functions:

Manage information of the highest level of confidentiality in a professional manner.

Act as point-of-contact for President including handling and distributing confidential; reports, mail, e-mail, telephone calls and faxes.

Perform complex and diverse administrative duties, such as composing correspondence, compiling reports, preparing presentation materials, photocopying, information tracking, and creating/maintaining spreadsheets.

Prepare budgeting worksheets for President.

Handle meeting and travel logistics for senior leaders.

Project a professional company image through in-person and phone interaction with all levels of HE employees and external customers. Create an atmosphere of welcome and service responsiveness.

Manage projects as assigned.

Attend meetings as assigned.

Coordinate and edit company newsletter submittals.

Coordinate the purchase and selection of company promotional items.

Coordinate company advertising in various publications.

Exercise proper care and maintenance of company equipment.

Perform additional assignments per supervisor's direction.

Knowledge of:

Advanced knowledge of MS Office, including Excel, PowerPoint and Outlook.

General office equipment, such as computers, faxes, copiers, etc.

Professional telephone protocol.

Professional correspondence.

The Civil Engineering industry.

Ability to:

Learn and follow HE company policies and procedures.

Interact with employees at all levels of the company in a professional and supportive manner, as well as with visitors to HE.

Handle a high volume of work with accuracy.

Prioritize and manage multiple projects simultaneously.

Follow through on issues in a timely manner.

Efficiently and flexibly deal with changing priorities.

Be proactive and resourceful.

Maintain confidentiality.

Use good judgment.

Work in a fast-paced environment, sometimes under pressure.

Demonstrate proficient keyboarding skills sufficient to accurately and efficiently prepare correspondence, reports, spreadsheets, and other business documents.

Qualifications:

Must have strong organizational and time management skills.

Must have excellent interpersonal verbal and written communication skills.

Must have advanced knowledge of MS Office and general office equipment.

Must have fundamental knowledge of Job Cost Accounting and Job Billing practices.

Must have strong decision-making skills and be detail-oriented.

Education:

High school diploma or equivalent.

Prefer Associate's or Bachelor's degree in related field.

Experience:

Prefer 5 years of Administrative Assistant experience supporting a high-level company officer in a small to medium sized company.

Required Training:

HR Trainings (as scheduled)

Physical Requirements:

Ability to use office equipment to include computers, copiers, faxes, telephones, etc.

Ability to frequently use hands/fingers for typing and filing duties.

Ability to bend or kneel to perform filing duties.

Ability to sit for extended periods of time.

Ability to read PC screens and normal sized text.

This is a safety-sensitive position.

Glenn O Hawbaker, Inc. jobs

Administrative Assistant