This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13335306 Work hard, have fun! At Cerris our culture is built on hard work - but while enjoying ourselves in the process. Our family of construction companies prides itself on our almost 90 year history, our 100% employee ownership structure, our competitive pay and benefits... But what we pride ourselves most in is our people. We truly believe that our people are our greatest asset, and that\'s why we place a heavy emphasis on recruiting, training, and retaining the best and brightest talent in the industry. Are you ready to become a part of the Cerris family?

Nature of Work

Provide a wide variety of complex and confidential administrative support directly to the Chief Executive Officer and may provide office management support, including the supervision of others.

Essential Duties and Responsibilities

Provide complex administrative support through a variety of

administrative tasks.

Participate as a vital member on assigned projects and teams

Coordinate and manage travel arrangements, bookings, and hotel

reservations, preparing and tracking expense reports on a monthly basis.

Manage Executive Team\'s calendars proactively; including the

scheduling and planning of appointments, conferences, meetings, conference calls, and office events as assigned.

Produces information by transcribing, formatting, inputting,

editing, retrieving, copying, and transmitting text, data, and graphics.

Conserves Executive Team\'s time by reading, researching, and

routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

Welcomes guests and customers by greeting them, in person or on the

telephone, answering or directing inquiries in a professional manner.

Perform other administrative activities such as answering phones,

filing, typing, creating and compiling reports, greeting and assisting visitors, and working with internal and external clients.

Maintains customer confidence and projects operations by keeping

information confidential.

Manage time effectively to meet and exceed deadlines to ensure

availability for additional projects.

Act on behalf of the CEO/Executive Team int he maintenance of client

relations through personal recognition, response and follow-up.

Assist CEO/Executive Team with responsibilities related to boards,

committees, social and charitable activities. Prepare documents for outside board, association and community affiliations.

May perform contract administration functions, as assigned.

Assist in internal/external communications from CEO/Executive Team.

Oversee building maintenance, as assigned.

Maintains office supply inventory by checking stock to determine

inventory level; anticipating supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

Ensures operation of equipment by completing preventative

maintenance requirements; following manufacturer\'s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques such as copiers, etc.

Exercise initiatives or as directed, perform additional duties to

meet the needs of the organization.

May contribute to the development, interpretation, and

administration of company policies, programs, or procedures that require sound judgement and independent decision-making.

Supervisory Responsibilities

May support, train, develop, or supervise administrative staff and

special project teams as assigned. Responsible for prioritizing, delegating, and distributing work to ensure efficiency and alignment with organizational goals.

Qualifications

Must possess strong abilities in the following areas:

Written and Verbal Communication

Reporting

Supply Management

Scheduling

Microsoft Office Expertise

Organization

Time Management

Presentation Ability

Equipment Maintenance

Travel Logistics

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required . Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education

A minimum of an Associates Degree (AA) or equivalent from a two-year

college or technical school or a Bachelors degree from a four-year college or university OR equivalent work experience.

Experience

Five years or more of directly related work experience supporting a

senior level of management required. Strong proficiency in Microsoft Office Suite and extensive knowledge of time management, customer service, and effective administrative support techniques.

Scope

Cerris jobs

Executive Assistant to CEO - req1385-5838