About us

Based in Parma, Italy, Chiesi is an international research-focused pharmaceuticals and healthcare group with 90 years' experience, operating in 30 countries with more than 6,000 employees (Chiesi Group). To achieve its mission of improving people's quality of life by acting responsibly towards society and the environment, the Group research, develops and markets innovative drugs in its three therapeutic areas: AIR (products and services that promote respiration, from new-born to adult populations), RARE (treatment for patients with rare and ultra-rare diseases) and CAR E (products and services that support special care and consumer-facing self-care).

We are proud to be the largest global pharmaceutical group to be awarded B Corp Certification , a recognition of high social and environmental standards. We are a reliable company that adopts and promotes transparent ethical behavior at all levels.

We are committed to embrace diversity, inclusion and equal opportunities. In fact, we are a global family made up of different cultures, different genders, generations, ethnicities, abilities, sexual identities and many other enriching diversities.

Chiesi USA

Chiesi USA is a specialty pharmaceutical company focused on developing and promoting products for the hospital, adjacent specialty and rare disease markets. We are a B Corp and Benefit company awarded Top Employer status for six consecutive years and certified as a Great Place to Work.

At Chiesi, we share an entrepreneurial spirit and act as a force for good, pursuing high social and environmental standards, to ensure the wellbeing of our people, patients, and communities. We offer a work environment where professionals have the opportunity to build a purposeful career focused on helping others while achieving a fulfilling work-life balance, meeting exciting challenges, and engaging in important and rewarding work.

What we offer

Chiesi offers competitive benefits, services, and programs that enrich the personal and professional lives of our employees. Our shared values of passion, innovation, trust and integrity bring out the individual talents and diverse perspectives of each of our colleagues. Our environment encourages each individual to reach his or her full potential and drive outstanding results. We celebrate that "Every one of us is different. Every one of us is Chiesi."

Who we are looking for

Purpose

This position contributes to the company success by providing administrative and project management support to US based R&D team members. Candidate must be able to work a hybrid model out of our Cary, NC office.

Main Responsibilities

Acts as a point-of-contact for internal stakeholders and external vendors.

Provides full and diversified administration support to US based Corporate team members (e.g., GRA, QA, GTD, GPV, and GMD Affairs).

Assist in forecasting and budgeting for the R&D departments.

Initiates and coordinates contract review, tracking and approvals.

Manage conference registration and coordination details

Creates and executes contracts and cross-border agreements alongside compliance.

Manage and maintain schedules, appointments, and travel arrangements for the departments.

Code monthly invoices, route to GCN, and submit monthly accruals.

Act as primary user of contracts systems for assigned R&D departments.

Create Purchase Requisitions and Services Entry Sheets in SAP.

Complete monthly open Purchase Order reports (e.g., Accruals in SES format).

Provide back-up support for identified R&D processes (e.g., unblinded safety submissions).

Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.

Create and implement consultant policies for bulk contracts.

And other activities as assigned

Coordinate and support meetings as requested (On-site and Off-site).

Manage ground transportation for team members

Prepare expense reports for applicable P-card use (e.g., group caterings, restaurant reservations, group transportation, etc.)

Act as local liaison/contact for R&D team members engaged in "long-term assignment" in US

Experience Required

1+ years relevant experience, pharmaceutical industry preferred.

Proficiency in all MS Office applications, including Outlook, Excel, Word and PowerPoint, as well as Adobe.

SAP experience preferred

Must have exceptional verbal and written communication skills

Ability to prioritize tasks, manage and maintain a professional, friendly, and efficient operation at all times.

High degree of collaboration, flexibility, and loyalty.

Superior communication skills coupled with the ability to work in a fast paced, changing environment and multi-task effectively.

Education

B.A./B.S. degree preferred

Chiesi USA is an equal opportunity employer committed to hiring a diverse work force at all levels of our business. All qualified applicants receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression or any other basis protected by local, state or federal law. This policy applies with regard to all aspects of one's employment, including hiring, transfer, promotion, compensation, eligibility for benefits and termination.

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Administrative Assistant