Smarter, Better, Now.

ADB SAFEGATE'sfunctional teams are integral topowering innovationand ensuringoperational excellenceacross the organization.

The Opportunity....

The Administrative Assistant & Events Coordinator supports key employee and business operations across travel and expense administration, corporate credit cards, tradeshow coordination, and office reception.

This position serves as a primary resource for employees and leaders navigating business travel, SAP Concur Travel & Expense, corporate card requirements, and related company policies. The role also serves as the internal coordinator for ADB SAFEGATE's tradeshow program, partnering with the company's external tradeshow resource and collaborating with Sales, Marketing, vendors, event organizers, and other stakeholders to support effective event planning and execution.

The position also provides scheduled front desk coverage for the Columbus office, helping create a professional and welcoming experience for employees, customers, vendors, candidates, and other visitors.

This role is well suited for someone who is highly organized, service-oriented, detail-focused, and comfortable coordinating multiple priorities and stakeholders. Success requires strong follow-through, sound judgment, and a willingness to take ownership of issues through resolution.

You will make an impact by...

Travel, Expense & Concur Administration

Serve as a primary point of contact for employee questions related to business travel, SAP Concur Travel & Expense, and expense reporting.

Assist employees with navigating SAP Concur and resolving expense-report issues, errors, missing information, documentation requirements, and other exceptions.

Provide day-to-day guidance regarding Travel & Expense policies and procedures, including reimbursable expenses, meals, receipts, documentation, and other requirements.

Assist employees with travel reservations, travel agency issues, changes, and other challenges that arise during the business travel process.

Support questions involving corporate rental vehicle arrangements and other established travel programs.

Coordinate with employees, managers, Finance, travel providers, and other stakeholders to resolve travel and expense issues.

Escalate issues when necessary and follow them through resolution.

Identify recurring questions and opportunities to improve employee guidance, communications, training, and self-service resources.

Serve as a resource for company credit card questions and servicing needs.

Assist employees with card-related issues, including replacement cards, transaction questions, and expense reconciliation challenges.

Provide guidance regarding appropriate corporate card usage and required expense documentation.

Coordinate with card providers and appropriate internal contacts when an issue requires additional support or escalation.

Help resolve issues spanning corporate cards, travel, SAP Concur, and expense reporting.

Support communications and reference materials related to company card requirements and processes.

Tradeshow & Event Coordination

Serve as the internal coordinator for ADB SAFEGATE's tradeshow program, working in partnership with the company's external tradeshow resource.

Maintain the tradeshow calendar and track key milestones, deadlines, requirements, and deliverables for upcoming events.

Coordinate with Sales, Marketing, event organizers, vendors, and other internal and external partners throughout the event planning process.

Support exhibitor registrations, booth requirements, show services, shipping, vendor coordination, lead retrieval, promotional materials, giveaway

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Administrative Assistant and Events Coordinator