Admn Assistant to Human Resources

Guidewire Inc. • Springfield, MA • 1h ago

ADMINISTRATIVE ASSISTANT TO HUMAN RESOURCES (SPRINGFIELD, MA) Guidewire,
Inc is a Non-Profit Human Service Agency that provides residential, and
day supports to adults with developmental disabilities through Hampden &
Berkshire counties. We are seeking a detail-oriented and professional
Administrative Assistant to support the effective and efficient
operations of our Human Resources Department. This position plays a key
role in providing administrative and clerical support while maintaining
confidentiality, organization, and a welcoming presence for employees,
applicants, and visitors. This is a full-time Monday-Friday
8:30am-4:30pm in office position working out of our Springfield office.
Core Job Responsibilities (Not all inclusive): Provide comprehensive
administrative and clerical support to the Human Resources Department,
ensuring efficient daily operations. Maintain accurate, up-to-date, and
confidential HR files and records, serving as the primary owner of all
departmental filing (paper and electronic). Respond to routine inquiries
from employees and applicants while maintaining confidentiality and
referring complex matters to senior HR staff as appropriate.
Professionally greet visitors; answer and route phone calls; manage
incoming mail and deliveries; and provide general office and clerical
support, including equipment assistance. Track employee certifications,
licenses, trainings, and compliance documentation; schedule and support
required trainings, including annual and mandated programs such as DPPC
Training. Process and track TB tests, physicals, and other required
employee compliance documentation. Assist with oversight of the Learning
Management System (LMS), including basic Troubleshooting and password
resets. Coordinate training and meeting logistics, including room
scheduling and setup. Track employee recognition milestones and assist
with employee recognition activities, internal events, and
organization-wide programs such as benefits enrollment. Support
recruitment and onboarding efforts, including processing applications
and resumes, conducting reference checks, assisting with orientations,
issuing employee ID badges, and participating in job fairs. Compile and
coordinate data from agency evaluations as needed. Perform other related
duties as assigned. Benefits: Health, vision, dental & life insurance
Short-term & Long-term disability insurance 401 (K) retirement plan
(with company contribution) Competitive sick, personal and vacation time
11 Paid Holidays Tuition Remission Employee Assistance & Employee
Discount Program Qualifications: Excellent verbal and written
communication skills. Strong interpersonal skills with the ability to
handle sensitive and confidential information with professionalism and
discretion. Excellent organizational, prioritization, and follow-up
skills. High attention to detail and accuracy. Proficiency in Microsoft
Word, Excel, and Outlook. Ability to learn and use HRIS, and Learning
Management Systems. Minimum two years of administrative or human
resources experience preferred. Compensation: Hourly Rate: \$19.00 per
hour Guidewire, Inc is an equal opportunity employer

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