Administrative Assistant

Robert Half • Signal Hill, CA • 2h ago

Description We are looking for an Administrative Assistant to support risk, claims, and compliance activities for a construction-focused organization in Signal Hill, California. This Contract position calls for someone who can keep documentation organized, coordinate with multiple stakeholders, and help maintain accurate records across claims and licensing functions. The ideal candidate is comfortable handling sensitive information, tracking deadlines, and producing clear reporting that supports day-to-day operations and management oversight.

Responsibilities:

Support the Risk and Claims team with day-to-day administrative coordination and recordkeeping.

Assist in handling workers' compensation, auto liability, and general liability claim activity by tracking progress and updating related documentation.

Organize and maintain claim files to help ensure records remain complete, accurate, and aligned with compliance standards.

Communicate with insurance carriers, brokers, adjusters, employees, and internal teams to gather information and provide status updates on open matters.

Track important claim timelines and follow up on outstanding forms, reports, and supporting documents.

Prepare spreadsheets, summaries, and routine reports for leadership review and operational monitoring.

Help manage business and contractor licensing records, permit status updates, and other compliance-related administrative tasks.

Enter and update information in company databases and reporting tools to keep records current and reliable.

Provide administrative assistance for audits, document requests, and broader risk management initiatives as needed. Requirements - At least 2 years of experience in administrative support, claims administration, risk management, insurance, compliance, construction operations, or a related area.

Practical exposure to workers' compensation, auto liability, general liability, or similar insurance claims processes is strongly preferred.

Familiarity with contractor licensing, business licensing, permit coordination, or construction compliance activities is an advantage.

Strong working knowledge of Microsoft Excel, Outlook, and Word.

Ability to manage multiple tasks simultaneously while maintaining accuracy, discretion, and attention to detail.

Clear written and verbal communication skills, with the ability to coordinate effectively across internal and external contacts.

Experience with data entry, document tracking, and maintaining organized office records in a fast-paced environment. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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