Details
Open Date 11/12/2026
Requisition Number PRN46748B
Job Title Administrative Assistants
Working Title Administrative Assistant
Career Progression Track S00
Track Level S3 - Skilled, S2 - Intermediate, S1 - Entry Level Support
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
8a-5p with occasional early morning starts (7am)
VP Area U of U Health - Academics
Department 02410 - Interprof SimBasd Exp Learning
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $20-$25/hr
Close Date 02/12/2027
Priority Review Date (Note - Posting may close at any time)
Job Summary
Administrative Assistant
The Administrative Assistant (AA) will be part of the Center for Interprofessional Simulation-Based Experiential Learning ( CISBEL ) supporting simulation activities for health professions learners. The AA provides administrative, scheduling, and program coordination support for CISBEL , initially focusing on the Dumke Interprofessional Experiential Learning Center. The AA serves as the primary administrative point of contact and supports daily operations. Responsibilities include maintaining calendars, coordinating simulation requests and routine scheduling logistics, communicating with stakeholders, and coordinating meetings, events, tours, and other activities. The position independently manages routine administrative workflows, including purchasing coordination, travel arrangements, records management, inventory documentation, and general office support. Additional responsibilities include assisting with needs assessments and stakeholder feedback through survey coordination, information gathering, and compilation of feedback and utilization information; supporting outreach and marketing through communications, promotional materials, and engagement activities; and coordinating administrative records and documentation for reporting, accreditation, and quality improvement efforts. The position works collaboratively with CISBEL leadership and facility teams to support consistent administrative processes and practices across locations and programs. The position requires strong administrative, organizational, communication, and customer service skills, with the ability to manage competing priorities, maintain accurate records, coordinate multiple activities, and follow through independently. Proficiency with standard office and scheduling applications, attention to detail, sound judgment, and the ability to work effectively with diverse stakeholders are essential.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities
Coordinate reservation/intake and scheduling workflow for rooms, staff, equipment, AV, standardized/simulated participants, and other resources.
Coordinate daily/weekly/monthly simulation calendars and resolve scheduling conflicts.
Schedule course/event requests including staffing, room, equipment, supply, and technical requirements.
Coordinate equipment loans, check-out/check-in, transportation, delivery, and returns.
Maintain operational calendars, room utilization, staffing assignments, inventory records, and service documentation.
Coordinate with standardized participant (SP) Program Manager to ensure all SP requests and details are accurately recorded on the calendar
Prepare run sheets, setup timelines, room assignments, and operational checklists.
Track cancellations, changes, no-shows, utilization, service volume, and other operational metrics.
Support purchasing, invoices, quotes, service documentation, and budget tracking.
Coordinate access, keys/badges, vendors, facilities requests, IT tickets, linen, environmental services, and other supporting services.
Support events, demonstrations, tours, and external/internal users.
Minimum Qualifications
EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Administrative Assistants, I: Requires little to no related experience.
Administrative Assistants, II: Requires at least 1 year of related experience.
Administrative Assistants, III : Requires 3+ years of related experience.
Preferences
Experience in an academic, healthcare, or service-oriented environment is preferred.
The ideal candidate will be collaborative, service-oriented, detail-oriented, self-motivated, organized, dependable, and capable of communicating effectively with a wide range of stakeholders.
Demonstrated ability to manage multiple priorities, follow through on assignments, exercise sound judgment, and contribute positively to a team environment is highly valued.
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the:University of Utah Non‑Discrimination page.
Online reports may be submitted athttps://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As perUniversity of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
