Administrative Coordinator / Office Manager

Blue Marble Geographics • Hallowell, ME • 6h ago

This job was posted by https://joblink.maine.gov : For more information, please see: https://joblink.maine.gov/jobs/1404640

The Administrative Coordinator / Office Manager is responsible for supporting the day-to-day operations of Blue Marble Geographics\' Maine offices and helping create an organized, welcoming, and efficient workplace. This role splits time between the Brunswick and Hallowell locations, serving as a central point of coordination for office operations, supplies, travel, meetings, events, and general administrative needs.

This role also provides remote administrative support to Avenza Systems in Canada, assisting with meetings, events, travel coordination, and related administrative needs as required.

This is a hands-on, highly visible role that works with employees and leaders across the organization. The ideal candidate is proactive, organized, service-oriented, and comfortable taking ownership of the many details that keep an office and its people running smoothly.

Key Responsibilities

Manage day-to-day office operations across the Brunswick and

Hallowell locations, ensuring both offices remain organized, functional, and operating efficiently

Maintain a welcoming and professional office environment by

monitoring common areas and meeting spaces, coordinating routine facility needs and vendors, and proactively addressing office-related issues

Coordinate office supplies, kitchen supplies, mail, shipping, and

other workplace logistics including, but not limited to:

Monitoring and replenishing office and kitchen supplies

Ordering food and beverages for meetings and events

Receiving and distributing mail and packages

Preparing FedEx, UPS, or other outgoing shipments

Coordinate business travel and related logistics for executives and

employees across the US and Canadian teams, including flights, hotels, ground transportation, itineraries, and travel associated with conferences, trade shows, company meetings, and other business activities

Support meetings, company events, and employee activities across

Maine office locations and, as needed, provide remote administrative support for Avenza Canada team meetings and events, including scheduling, logistics, vendor coordination, and other operational needs

Provide general administrative support to leadership and teams

across BMG and Avenza, including scheduling assistance, document and file organization, vendor coordination, tracking invoices and receipts, and other administrative projects as needed

Serve as a point of contact for employees, visitors, and vendors,

including greeting and assisting office visitors, responding to general office inquiries, and answering or routing incoming office calls as needed

Support onsite employee and new-hire needs, partnering with Human

Resources and other teams to coordinate workspace readiness, onsite onboarding logistics, employee celebrations, engagement activities, and other workplace initiatives

Assist with special projects and other administrative initiatives as

assigned

Similar Jobs

Chief of Staff

Blue Marble Geographics • Hallowell, ME • 1h ago

Management & Administrative

This job was posted by https://joblink.maine.gov : For more information, please see: https://joblink.maine.gov/jobs/1404644 As Chief of Staff, you will be the person who keeps the company\'s major initiatives connected a...

1h ago

Go to Apply

Global Supply Chain Manager, ODM Network Switches Infrastructure Supply Chain

Meta • Augusta, ME • 1h ago

Management & Administrative

Summary: Meta is seeking a professional experienced in driving strategic operations for large-scale supply chain organizations to execute on projects critical to Meta's Infrastructure Supply Chain & Engineering team....

1h ago

Go to Apply

Customer Success Account Manager

Cardinal Health • Augusta, ME • 2h ago

Management & Administrative

Country-wide Remote US-Nationwide-FIELD Full time 20191000 Headquartered in Dublin, Ohio, Cardinal Health, Inc. (NYSE: CAH) is a global, integrated healthcare services and products company connecting patients, providers,...

2h ago

Go to Apply

Intelligent Systems - Project Manager- Washington D.C

Serco • Augusta, ME • 5h ago

Management & Administrative

Position Description & Qualifications If you seek a rewarding, high profile and challenging position supporting projects for the US Navy- Serco has a great opportunity for you! This position will be on a dynamic team...

5h ago

Go to Apply

Executive Assistant to VP Service Operations

CVS Health • Augusta, ME • 16h ago

Management & Administrative

We're building a world of health around every individual - shaping a more connected, convenient and compassionate health experience. At CVS Health®, you'll be surrounded by passionate colleagues who care deeply, innovate...

16h ago

Go to Apply

Customer Service Representative

Highmark Health • Augusta, ME • 22h ago

Management & Administrative

Company : Highmark Inc. Job Description : JOB SUMMARY This Customer Service Representative job resolves standard and occasional non-standard customer inquiries, comments, and concerns by applying a seamless and positive...

22h ago

Go to Apply

Territory Sales Manager, Beef Monitoring (Northeast)

Merck • Augusta, ME • 1d ago

Management & Administrative

Job Description For over 130 years, we have pioneered groundbreaking science. Today, we are driven by continuous innovation to develop breakthrough medicines, vaccines and technology. Rooted in direct experience on the f...

1d ago

Go to Apply

Senior Account & Relationship Management Executive

Wolters Kluwer • Augusta, ME • 1d ago

Management & Administrative

Permanent remote role with travel. Position is eligible for base salary + commission with uncapped earning potential. Commission pay out based on new logo and customer retention. As a Senior Account & Relationship Ma...

1d ago

Go to Apply

AMER Field Marketing Manager - Workvivo

Zoom • Augusta, ME • 1d ago

Management & Administrative

What you can expect Workvivo is an employee experience platform designed to amplify workplace culture and foster employee engagement, regardless of location. Committed to customer satisfaction, Workvivo focuses on enhanc...

1d ago

Go to Apply

Technical Program Manager II

Akamai Technologies, Inc. • Augusta, ME • 1d ago

Management & Administrative

Do you relish the prospect of leading cross-organization, transformational programs? Do you thrive on managing complexity? Join our Program Management team! Our Akamai Information Technology organization is a team of ind...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)