JOB DESCRIPTION
This posting may close prior to the advertised closing date once 50 applications have been received. Interested candidates are encouraged to apply early.
The University of Maryland, Baltimore School of Pharmacy (UMSOP), Department of Practice, Sciences and Health Outcomes Research (P-SHOR) has an opening for an Administrative Assistant I to work within the administrative office of the Maryland Poison Center (MPC). Under general supervision, an Administrative Assistant I provides moderately complex administrative support to an individual, office, department or program. Work requires thorough knowledge of the organization and programs where assigned and involves moderate participation in the work of the supervisor. Incumbents have responsibility for office operations and function independently, where procedures have been established with moderate consequence of error.
The MD Poison Center (a subsidiary of the School of Pharmacy) provides high-quality poison information and prevention services to the public and healthcare professionals while decreasing the cost and complexity of poisoning and overdose care. The Maryland Poison center has served Marylanders since 1972. https://mdpoison.com/.
The selected candidate will provide administrative support to the MPC administrative office, performing entry-level professional duties across a range of administrative functions and business operations to ensure efficient daily operations.
UMB Core Values: Respect & Integrity, Well-Being & Sustainability, Equity & Justice, and Innovation
RESPONSIBILITIES
Edits, formats, updates, and revises a variety of documents and materials created by others. Proofreads for grammatical, typographical and basic content errors.
Responds to routine inquiries about knowledge of relevant departmental policies and procedures.
Develops, implements, and maintains paper and electronic filing systems pertaining to material orders and inventory, and comply with records-retention and information security. Enters, updates, and retrieves information as needed.
Provides telephone support for MPC administrative lines. Reviews and verify documents for completeness, accuracy, timeliness, and compliance with established procedures.
Schedules and coordinates meetings and appointments. Prepares background and support materials following general instructions. May attend meetings and provide minutes.
Makes travel arrangements following general instructions and campus procedures. Performs necessary follow-up for vouchers, expense reports, and reimbursements.
Gathers and consolidates background information for reports, utilizing available resources such as departmental files, policy and procedure documents, Internet research, and communication with internal and external contacts.
Orders supplies and equipment. Oversees equipment maintenance. Purchase office supplies and equipment via P-Card or Purchase Order, update department accounts, and create routine reports.
Receives, sorts, and distributes incoming materials. Participate in preparing and processing bulk mailings.
Note: The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job. Incumbents perform other related duties assigned. Specific duties and responsibilities may vary based upon departmental needs.
QUALIFICATIONS
EDUCATION: High School Diploma or GED
EXPERIENCE: Two (2) years of experience providing administrative support.
OTHER: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
REQUIRED KNOWLEDGE/SKILLS/ABILITIES:
General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effectively both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.
ABOUT US
The University of Maryland, Baltimore (UMB) is Maryland's public health, law, and human services university. Six professional schools and the interdisciplinary Graduate School confer the majority of health care, human services, and law professional degrees in Maryland each year.
Our goal is to support the University's mission of education, research, clinical care, and public service by amplifying UMB's voice as a thought and action leader, and to enhance goodwill in the communities and people with whom we engage. UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.
UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.
If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request (https://umbforms.wufoo.com/forms/umb-job-applicant-accommodation-request/) . You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.
The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination (https://www.umaryland.edu/policies-and-procedures/library/administration/policies/vi-100c.php) for more information.
UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland. Regular and contractual employee are eligible for a comprehensive benefits package (https://www.umaryland.edu/media/umb/hr/new-employees/pdfs/summaryofbenefits-05.09.23-final.pdf)
ABOUT THE TEAM
Established in 1841, the University of Maryland School of Pharmacy (UMSOP) is the fourth oldest school of pharmacy in the United States. As a leader in pharmacy education, scientific discovery, patient care, and community engagement; the School conducts cutting-edge research and engages in a wide variety of professional practice activities to improve the health and well-being of citizens in the state of Maryland and beyond.
Job Identification: 397
Job Category: Office Admin & Support
Job Schedule: Full time
Expected Salary $45,375 - $49,756 pre-probation / $46,509 - $51,000 post-probation
SOAPF 105-12303000-P01573-00000000-310
JobType Regular
