Secretary Emergency Medical Services

MERCY HEALTH CORPORATION • Janesville, WI • 10h ago

JOB REQUIREMENTS: OVERVIEW The Secretary for the EMS department assists
the executive director and management staff in the organization and
communication of information. Serves as the contact person for access to
administrative staff functions. Schedule: 40 hours/week Shift: Days
ESSENTIAL DUTIES AND RESPONSIBILITIES Schedules appointments, meetings,
seminars and other functions for Executive Director and all agency
staff. Coordinates various partner/agency functions as requested.
Secures all meeting room reservations for all staff. Answers telephone
for director if necessary, screens and directs calls appropriately.
Transcribes, @types and proofs correspondence, creates agency forms,
creates agency spreadsheets, memos, agendas, reports, policies and
notices, etc. Orders office supplies. Orders and stocks shelves with
building supplies. Creates, organizes and maintains proper logs and
files. Provides administrative support for all special projects. Attends
meetings and participates on committees as directed taking meeting
minutes, and sending out final reports. Completes all processes of
invoice coding, processing and payment of invoices using the portal
system. Completes all requisition processing for requested items using
the PMM system. Crossover and assist with billing services with duties
consistent with Patient Accounts Specialist including: Responsible for
skilled staff payroll, entering services for billing, verification and
authorization of insurance, maintaining billing records, entering
payments and follow-up of correspondence in the absents of other team
member. Assist with maintaining spread sheet to ensure authorization is
obtained for all services rendered for commercial, Medicaid Managed, and
Medicare Managed cases. Other billing tasks as needed. Completes all
processing of invoices for patient supplies. Assist with recording,
tracking, and updating all aspects of agency equipment disbursement to
partners. Ordering of all printed materials. Tracking, recording,
activating, and suspending all agency field staff cell phones. Assist
with annual budget planning process. EDUCATION AND/OR EXPERIENCE High
school diploma or equivalent. Three years of experience and/or training
in secretarial field, or equivalent combination of education and
experience. OTHER SKILLS AND ABILITIES Excellent
interpersonal/communication skills. Good organizational skills. LEVEL OF
SUPERVISION Some independent judgment is required, but alternatives are
limited by standard practices and procedures. PAY RANGE: \$15.60 -
\$23.40 Mercyhealth is an Equal Opportunity Employer. All qualified
applicants will receive consideration for employment without regard to
race, color, religion, sex, sexual orientation, gender identify,
national origin, disability, or protected veteran... For full info
follow application link. EOE&AA/M/F/Vet/Disabled. Mercy is an equal
employment opportunity employer functioning under Affirmative Action
Plans. *** APPLICATION INSTRUCTIONS: Apply Online:
ipc.us/t/B643DC2299FB4FC6

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