Administrative Specialist

Meta • Bismarck, ND • 15h ago

Summary:

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position.

Required Skills:

Administrative Specialist Responsibilities:

Provide remote high-volume calendaring, travel, and expense support

Provide Administrative services during designated support hours

Manage complex calendars for multiple clients

Schedule internal and external meetings for multiple clients

Schedule and manage recurring and ad-hoc meetings and room bookings across campuses

Learn and utilize internal and external tools to provide calendar support

Establish ongoing relationship and communications with clients to learn business priorities and apply to support

Partner with clients and other Administrative Assistants for meeting coordination

Provide proactive time management recommendations to clients

Coordinate domestic and international travel arrangements via Concur

Prepare and submit corporate card expense reports

Maintain program scope of support within agreed-upon service level agreements

Educate and inform clients on program goals, scope and service level agreements

Draft and send communications to clients about transitions or changes in support

Provide coverage support for Admin Specialist colleagues

Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing

Minimum Qualifications:

3+ years of relevant high-volume coordination experience

3+ years of relevant experience managing calendars for 2 or more executives

Experience prioritizing multiple tasks and activities

Experience with Microsoft Office, Google Suite, Concur or similar programs

Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action

Preferred Qualifications:

Experience supporting 3+ or more executives simultaneously

3+ years of experience coordinating travel logistics on behalf of 2 or more executives

3+ years of experience managing expense reports

Experience building relationships across a larger company

Demonstrated customer focus, preferably in a customer service or front of house environment

Demonstrated ongoing AI skill development (e.g., prompt/@context engineering, agent orchestration) and staying current with emerging AI technologies

Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)

Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)

Public Compensation:

$67,995/year to $101,296/year + bonus + equity + benefits

Industry: Internet

Equal Opportunity:

Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereo@types, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.

Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@meta.com.

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