Administrative Specialist

Meta • Olympia, WA • 1h ago

Summary:

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position.

Required Skills:

Administrative Specialist Responsibilities:

Provide remote high-volume calendaring, travel, and expense support

Provide Administrative services during designated support hours

Manage complex calendars for multiple clients

Schedule internal and external meetings for multiple clients

Schedule and manage recurring and ad-hoc meetings and room bookings across campuses

Learn and utilize internal and external tools to provide calendar support

Establish ongoing relationship and communications with clients to learn business priorities and apply to support

Partner with clients and other Administrative Assistants for meeting coordination

Provide proactive time management recommendations to clients

Coordinate domestic and international travel arrangements via Concur

Prepare and submit corporate card expense reports

Maintain program scope of support within agreed-upon service level agreements

Educate and inform clients on program goals, scope and service level agreements

Draft and send communications to clients about transitions or changes in support

Provide coverage support for Admin Specialist colleagues

Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing

Minimum Qualifications:

3+ years of relevant high-volume coordination experience

3+ years of relevant experience managing calendars for 2 or more executives

Experience prioritizing multiple tasks and activities

Experience with Microsoft Office, Google Suite, Concur or similar programs

Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action

Preferred Qualifications:

Experience supporting 3+ or more executives simultaneously

3+ years of experience coordinating travel logistics on behalf of 2 or more executives

3+ years of experience managing expense reports

Experience building relationships across a larger company

Demonstrated customer focus, preferably in a customer service or front of house environment

Demonstrated ongoing AI skill development (e.g., prompt/@context engineering, agent orchestration) and staying current with emerging AI technologies

Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)

Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)

Public Compensation:

$67,995/year to $101,296/year + bonus + equity + benefits

Industry: Internet

Equal Opportunity:

Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereo@types, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.

Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@meta.com.

Similar Jobs

Senior Account & Relationship Management Executive

Wolters Kluwer • Olympia, WA • 57min ago

Management & Administrative

Permanent remote role with travel. Position is eligible for base salary + commission with uncapped earning potential. Commission pay out based on new logo and customer retention. As a Senior Account & Relationship Ma...

57min ago

Go to Apply

AMER Field Marketing Manager - Workvivo

Zoom • Olympia, WA • 2h ago

Management & Administrative

What you can expect Workvivo is an employee experience platform designed to amplify workplace culture and foster employee engagement, regardless of location. Committed to customer satisfaction, Workvivo focuses on enhanc...

2h ago

Go to Apply

REMOTE REO Asset Manager, Vylla

Vylla Home • Olympia, WA • 3h ago

Management & Administrative

Come join our amazing team and work remote from home! The REO Asset Manager will be responsible for the oversight and management of a portfolio of real estate owned (REO) properties, analyzing broker price opinions, appr...

3h ago

Go to Apply

Operations Research Analyst / Data Lead (Remote)

GovCIO • Olympia, WA • 5h ago

Management & Administrative

United States Suitability/Public Trust Fully remote Information Technology Overview GovCIO is currently hiring for an Operations Research Analyst / DataLead to support program management, data analytics, and reporting ac...

5h ago

Go to Apply

Technical Program Manager II

Akamai Technologies, Inc. • Olympia, WA • 5h ago

Management & Administrative

Do you relish the prospect of leading cross-organization, transformational programs? Do you thrive on managing complexity? Join our Program Management team! Our Akamai Information Technology organization is a team of ind...

5h ago

Go to Apply

Associate Director, Formulary Operations Management

Humana • Olympia, WA • 21h ago

Management & Administrative

Become a part of our caring community The Associate Director, Formulary Operations Management is responsible for the development, implementation, maintenance, and governance of pharmacy formularies and utilization manage...

21h ago

Go to Apply

Associate Director, Formulary Operations Management

Humana • Olympia, WA • 21h ago

Management & Administrative

21h ago

Go to Apply

Customer Service Representative

Waste Connections • Centralia, WA • 21h ago

Management & Administrative

Lemay , a Waste Connections company, is looking for a Customer Service Representative to join the team in Centralia, WA! Monday through Friday, 8:00AM - 4:30PM, some OT occasionally. Wage is $20-22/hour. Waste Connection...

21h ago

Go to Apply

Supervisor, Customer Service

Evolent • Olympia, WA • 21h ago

Management & Administrative

Work at Home Full time JR-916977 Your Future Evolves Here Evolent partners with health plans and providers to achieve better outcomes for people with most complex and costly health conditions. Working across specialties...

21h ago

Go to Apply

Cognizant Workday - Human Capital Management Associate Consultant

Cognizant • Olympia, WA • 23h ago

Management & Administrative

About Cognizant Workday Cognizant Workday practice is recruiting for upcoming graduates who are looking for an exciting, entry level consulting opportunity starting in the summer of 2027. We proudly partner with Workday,...

23h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)