Office Manager

Robert Half • Saint Charles, IL • 4h ago

Description

We are looking for an experienced Office Manager to keep daily operations running smoothly and create a welcoming, well-organized environment for employees and visitors. This contract-to-permanent opportunity is ideal for someone who is highly organized, proactive, and comfortable balancing administrative oversight with hands-on support across the office. The right candidate brings strong communication skills, sound judgment, and a service-focused approach to managing facilities, vendor coordination, and team support in a fast-moving setting.

Responsibilities:

Direct daily office activities to ensure administrative processes, shared spaces, and workplace operations remain efficient and well organized.

Monitor and replenish workplace supplies, refreshments, and essential inventory while maintaining orderly storage areas and functional equipment.

Coordinate with property management, maintenance providers, cleaning teams, and other vendors to address facility needs and support a safe, well-maintained office environment.

Provide administrative assistance to leadership and staff, including maintaining records, organizing documentation, and supporting special projects.

Review invoices, help track expenses, and assist with vendor payment workflows and operational reporting.

Support employee experience initiatives by organizing team meals, celebrations, and internal events that contribute to a positive workplace culture.

Manage incoming and outgoing shipments, deliveries, and freight while keeping inventory and supply movement accurately organized.

Assist with travel arrangements, scheduling logistics, itinerary distribution, and additional operational tasks as business needs evolve.

Handle business-related errands, laundering of team items when needed, and other hands-on duties that help the office and team operate effectively.

The salary range for this position is $23 to $25. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

Requirements - 5+ years of experience in office management, administrative operations, or a similar business support role.

Strong organizational skills with the ability to manage multiple priorities and adapt quickly in a fast-paced environment.

Experience supporting office supply management, inventory control, and general workplace coordination.

Working knowledge of accounts payable processes, invoice review, and expense tracking.

Ability to communicate professionally with employees, leaders, vendors, and visitors across varying communication styles.

Comfortable performing receptionist-style support and serving as a reliable point of contact for day-to-day office needs.

Demonstrated initiative, problem-solving ability, and willingness to assist with both strategic and routine tasks as needed. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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