Ames, IA
Part time
R20207
Position Title:Part-time Administrative Assistant II
Job Group:Professional & Scientific
Required Minimum Qualifications:High school diploma or equivalent and 3 years of related experience
Job Description:
The Department of Political Science within the College of Liberal Arts and Sciences at Iowa State University is seeking a Part-Time Administrative Assistant II to support the department's daily front-office operations.
This position will greet and assist walk-in visitors, directing individuals to appropriate campus services, and responding to telephone, email, and written inquiries from faculty, staff, students, patrons, and alumni.
Examples of Duties:
Manage daily front-office operations, including reception, telephone and email inquiries, and visitor assistance.
Coordinate department calendars, room reservations, meetings, and events.
Maintain departmental files, directories, listservs, website content, and office supplies.
Process purchasing, financial transactions, travel arrangements, reimbursements, and purchasing card expenses.
Coordinate departmental IT and key requests, distribution, and returns.
Provide administrative support to the department chair, faculty, staff, and students.
Support faculty reviews, student employment, hiring, onboarding, and payroll-related processes.
Coordinate student recruitment activities, campus visits, student ambassadors, scholarships, and student opportunities.
Assist with departmental events, guest speakers, faculty recruitment, and special projects.
Provide backup administrative support to other departments as needed.
Coordinate course scheduling, registration updates, faculty assignments, room reservations, and enrollment tracking through Workday.
Support the graduate program, including admissions and processing assistantships for graduate students.
Preferred Qualifications:
Experience serving as a primary point of contact and providing administrative support in a professional office environment.
Strong organizational skills, including managing calendars, coordinating schedules, and balancing multiple administrative responsibilities.
Ability to prioritize tasks, manage competing deadlines, and ensure timely completion of assignments.
Strong attention to detail and accuracy in completing administrative tasks and maintaining records.
This is a 10-month, 30-hour-per-week appointment, with an expected work schedule of Monday through Friday.
Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.
Application Instructions:To apply for this position, please click on "Apply" and complete the Employment Application. Please be prepared to enter or attach the following:
Resume/Curriculum Vitae
Letter of Application/Cover Letter
Why Choose Iowa State University?Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental, as well as:
Retirement benefits including defined benefit and defined contribution plans
Generous vacation, holiday, and sick time and leave plans
Onsite childcare (Ames, Iowa)
Life insurance and long-term disability
Flexible Spending Accounts
Various voluntary benefits and discounts
Employee Assistance Program
Wellbeing program
If you have questions regarding this application process, please email employment@iastate.edu, or call 515-294-4800 or Toll Free: 1-877-477-7485.
Appointment Type:Regular
Number of Months Employed Per Year:10 Month Work Period
Time Type:Part time
Pay Grade:PS806
Original Posting Date: November 10, 2026
Posting Close Date:November 17, 2026
Job Requisition Number:R20207
Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. 515-294-7612, email eooffice@iastate.edu.
General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.
Current employees (excluding temporary, student and graduate assistants) must apply through the Workday Internal Careers Hub (https://www.myworkday.com/isu/d/task/2998$46522.htmld?reloadToken=892f884ef9c2fa7e5e6257ecf4e9e942f7aa1a12df75918c6ce41bc78e123167) .
By focusing on the future and providing the best student experience possible, Iowa State University (http://www.iastate.edu/) attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State, we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.
Iowa State University is a welcoming community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.
All offers of employment, oral and written, are contingent upon the university's verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.
Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. 515-294-7612, email eooffice@iastate.edu.
If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485. Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485. TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942.
General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.
