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Senior Administrative Assistant

Texas State University • San Marcos, TX • 23h ago

Posting Information

Posting Number2027154

Posting/Functional TitleSenior Administrative Assistant

University Pay Plan TitleSr Admin Asst

LocationSan Marcos

DepartmentOffice of the Provost and EVPAA

Recruitment TypeUniversity-Wide Recruiting

Job TypeFull-Time

Funding SourcePermanent

Compensation (Monthly Salary or Hourly Rate)$4,291.67-$5,003

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

Experience with administrative tasks and responsibilities

Strong oral and written communication skills

Proficiency in Microsoft Office

Ability to multi-task and meet deadlines

Skill in preparing spreadsheets and reports

Experience with event and special project planning

Experience with Banner and Logi

Preferred Qualifications

Bachelor's degree

Strong knowledge and understanding of university and Academic Affairs policies and procedures

Experience with SAP

Job Description

Responsible for providing administrative support to the Assistant Vice Provost for Academic Budgets and Planning.

Job Duties

Maintain calendar, coordinate and schedule meetings.

Answer emails and phone calls for the Academic Budgets unit within in the Provost Office.

Provide assistance, information and customer service to faculty, staff and administrators.

Keep track of due dates for all assignments and projects.

Assist with various special projects and initiatives.

Compose, @type, and proofread a range of documents including spreadsheets, forms, reports, and correspondence.

Prepare and process PCRs, travel, purchase orders and invoices.

Participate in all commencement ceremonies.

Perform other duties as assigned.

Additional Information to Applicants

Job Open Date11/10/2026

Job Close Date (posting closes at midnight)11/14/2026

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provideacceptable documentation (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents) verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

Quick Linkhttps://jobs.hr.txstate.edu/postings/59178

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