NY HELPS Yes
55-b/c Eligible Yes
Agency Motor Vehicles, Department of
Title Administrative Specialist 1, G-18 or Administrative Specialist Trainee 1/2, NS (NY HELPS- NO EXAM REQUIRED)
Occupational Category Other Professional Careers
Salary Grade 18
Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)
Salary Range From $56183 to $88970 Annually
Employment Type Full-Time
Appointment Type Permanent
Internship No
Jurisdictional Class Non-competitive Class
Travel Percentage 5%
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
County Albany
Street Address 6 Empire State Plaza
Swan Street Building
City Albany
State NY
Zip Code 12228
Duties Description Duties include but not limited to:- Handle sensitive and/or confidential information timely and with discretion and provide clear and concise communication and support to executive management and DMV program managers- Prepare written materials to support the executive management team- Prepare metrics, reports, graphs and presentations to support ongoing operations as assigned by the executive management team- Screen callers or visitors to determine the nature of the inquiry, refer customer to appropriate party or office and answer inquiries as appropriate- Coordinate and collaborate with representatives of state agencies, business partners and elected officials to obtain information and organize tasks on behalf of the executive management team- Prepare and track status of correspondence on behalf of the Commissioner and executive team; follow up as necessary- Track policy and legislative impacts on the agency- Coordinate day-to-day administrative activities of the office- Schedule and attend meetings and make travel arrangements as requested by executive staff- Record, manage, and store meeting notes and action items in SharePoint - Maintain and manage P-card purchases, abiding by procurement rules- Assist staff with SFS travel procedures and submissions - Ability to handle routine administrative details independently- Ability to operate a personal computer and utilize common office software programs including word processing, spreadsheet and databases at an acceptable rate of accuracy and speed- Ability to prepare and maintain program records and routine reports- Ability to communicate effectively both orally and in writing- Ability to establish and maintain effective working relationships with others- Occasional travel may be required- Proficiency in Microsoft Word, Excel, PowerPoint, Visio and Teams required
Minimum Qualifications NY HELPS:To be eligible for the Administrative Specialist 1, G-18 or Administrative Specialist Trainee 1/ 2, NS position you must meet one of the following conditions as detailed below:For Administrative Specialist 1, G-18: Six years of experience performing or overseeing budget, human resources, or business services activities for an organization or program. For Administrative Specialist Trainee 2, G-NS (Equated to G-16): Five years of experience performing or overseeing budget, human resources, or business services activities for an organization or program. For Administrative Specialist Trainee 1, G-NS (Equated to G-14): Four years of experience performing or overseeing budget, human resources, or business services activities for an organization or program.Substitution: Associate degree may substitute for two years of specialized experience; bachelor's degree may substitute for four years of specialized experience; master's degree may substitute five years of specialized experience; J.D. may substitute for six years of specialized experience.Advanced NY HELPS placement for this title may be possible with proof of professional experience relating to the title being posted and can be discussed at time of interview.Transfer:One year of permanent, contingent-permanent, or 55b/c service allocated to a G-11 or higher eligible for transfer under Section 52.6 or Section 70.1 of Civil Service Law or currently serving in the title and eligible for reassignment.Reinstatement:If you previously served in this title or in a title otherwise transferable to this title, you may be considered for reinstatement pursuant to Civil Service Law, if it is in the best interest of the agency. If you left state service more than one year ago, the reinstatement must also be approved by the Civil Service Commission. All reinstatements must serve a mandatory 52-week probation period.55b/c Appointment:This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must meet the minimum qualifications stated above and must submit their current 55b/c eligibility letter along with their application. This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means NO EXAMINATION IS REQUIRED, but all candidates must meet the minimum qualifications of the title for which they apply.At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, WITHOUT HAVING TO TAKE A CIVIL SERVICE TEST. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Additional Comments Hours of the position will be discussed at the time of interview, including questions regarding Flextime, AWS/Compressed work week and Telecommuting.There are many benefits to working for the DMV! Including:o Paid Leaveo Paid Holidayso Pensiono Health Insuranceo Dental & Vision Coverageo Flex Spendingo Voluntary 457B Retirement Saving Programo Health Care Spending Accounto Tuition Assistance Programs o Public Service Loan Forgiveness Programo Transportation Savings Programo Employee Assistance Programs For additional information about the benefits of being a state employee, visit the Office of Employee Relations website at https://oer.ny.gov/employee-benefit-programs. The Department of Motor Vehicles (DMV) is committed to being a model employer for people with disabilities. DMV's commitment includes ensuring that the recruitment, application, interviewing and hiring processes are accessible to all job applicants. If you are a job applicant who may need a reasonable accommodation for any part of the application and hiring process, please contact ReasonableAccommodations@dmv.ny.gov DMV is committed to diversity and equal opportunity, and to building a team that represents a variety of backgrounds, perspectives, and skills. We are proud to be an equal opportunity workplace, and we encourage all qualified individuals to apply, including people with disabilities or any other protected category under the law. Our goal as an employer is to reflect the diverse identities, experiences and geographies of the communities and customers we serve.
Some positions may require additional credentials or a background check to verify your identity.
Name Rachel Hladik
Telephone
Fax
Email Address Rachel.Hladik@dmv.ny.gov
Address
Street 6 Empire State Plaza
Swan Street Building
City Albany
State NY
Zip Code 12228
Notes on Applying Send a cover letter, referencing the Vacancy ID noted at the top of this posting, along with your clear and concise resume stating your current Civil Service title, if applicable, and indicating how you believe you meet the qualifications for appointment.Please note: Candidates applying from outside DMV may be asked for their Social Security number to verify NYS employment history and transfer eligibility. Should you accept a job offer with the Department of Motor Vehicles, your appointment will be contingent upon completion of fingerprinting and background check (DMV covers the cost).
