Description
The Administrative Specialist is the glue that holds the office together! If you're the @type of person that shines in an administrative support role for a dynamic team, we have a great opportunity for you! Our Lamar office in Denver, Colorado is now hiring a new team member to help us bring outdoor advertising campaigns to life for brands in Denver, CO and the surrounding areas.
The purpose of the Administrative Specialist is to provide administrative, clerical, and receptionist support to the various departments. They will work closely with the Business Manager to support daily business functions, including coordinating production orders, managing billing activities, assisting with social media efforts, and supporting accounts payable and receivable processes. The Administrative Specialist II plays a key role in maintaining organization, improving workflow efficiency, and delivering excellent internal and external customer service.
Why Lamar?
Lamar is a certified Great Place to Work , with 88% of employees in agreement. Lamar Advertising has also been named as a "Best Company to Work For" in U.S. News & World Report's annual ranking.
Learn more about us on our official YouTube channel (https://www.youtube.com/@TheLamarChannel) .
Check reviews and company updates on our Glassdoor page (https://www.glassdoor.com/Overview/Working-at-Lamar-Advertising-EI_IE5998.11,28.htm) .
Learn more about our Great Place to Work certification. (https://www.greatplacetowork.com/certified-company/1000144)
What you can expect from us:
A Monday - Friday, 8:00 am - 5:00 pm work schedule
An hourly range of $23 - $25/ hour dependent on relevant experience and qualifications
120 hours of paid time off (PTO) that increases with tenure
12 paid company holidays, including President's day and Juneteenth
A comprehensive 90-day training program
Career advancement opportunities
Ongoing professional development and internal leadership programs to maximize your career potential
Multiple medical plan options and health savings account
Hospital and Critical Illness and Accident coverage
Short & long-term disability and paid parental leave
Employee Stock purchase plan
401k plan with company match
Up to $1,200 value in employer-paid HSA contributions and cash rewards for engaging in our wellness program
A people-first culture that invests in connection, community involvement, and transparency around employee feedback
What we're looking for in YOU:
Requires an excellent command of the English language, both written and verbal
Strong interpersonal skills with the ability to effectively communicate with individuals from diverse social, cultural, economic, and educational backgrounds
Exceptional attention to detail, with the ability to compose, proofread, and format documents while managing multiple priorities and meeting deadlines
Demonstrated strong work ethic with a high level of professionalism, accountability, and initiative
Ability to work both independently and collaboratively in a team environment
Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint
Skilled in operating standard office equipment, including copiers, scanners, and binding machines
Ability to manage time effectively, prioritize tasks, and adapt in a fast-paced work environment
Strong organizational and problem-solving skills with a commitment to accuracy and efficiency
Education and experience:
High school diploma or Equivalent required
Associates degree and/or bachelor's degree (in Business, Marketing, or another related field) preferred
2 years of office experience is required. In lieu of experience, college education will be accepted.
Valid driver's license
Or another equivalent combination of education and experience
Please note: Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test! Not completing this assessment could result in disqualification from consideration for this position.
Candidates with a disability in need of an accommodation to fulfill our application requirements should email recruiting@lamar.com .
A day in the life:
Accounting & Financial Operations
Monitor and manage accounts receivable through the Aged Trial Balance (ATB) report, including collections outreach, cash corrections, refunds, write-offs, and account reconciliation
Process accounts payable, including invoice review, coding to appropriate departments, and submission for corporate payment
Compile and analyze financial and operational reports, including expenses, projections, and sales tracking
Customer Service & Client Support
Serve as the first point of contact for incoming calls, directing inquiries and ensuring timely message delivery
Greet customers and visitors, respond to inquiries, and resolve issues with a strong customer service focus
Assist with client onboarding and provide support for customer portal setup and usage
Sales & Campaign Coordination
Maintain and update the Campaign Tracker with new contracts and ensure accurate tracking through completion
Assist in the development and execution of advertising campaigns, including coordinating creative production
Draft and enter contracts into the billing system accurately and efficiently
Administrative & Operational Support
Provide backup support for charting functions (static, digital, and transit) as needed
Manage incoming and outgoing mail, deliveries, and office supply coordination
Maintain organized filing systems (electronic and physical) to ensure compliance and accessibility
Coordinate office organization and assist with general administrative tasks
Run business-related errands and support daily office operations
Additional Responsibilities
Support marketing initiatives, including social media coordination
Complete special projects and ad hoc requests from leadership (General Manager, Sales Manager, Operations Manager)
Physical Demands and Work Environment:
The primary work environment for this position is the office.
The physical demands for this position include light lifting, seeing (with a focus on reading, acuity, depth perception, and peripheral vision), sitting more than 50%, and talking.
Nights spent traveling, away from home, are less than 10%.
Who we are:
Founded in 1902, Lamar Advertising Company is one of the largest outdoor advertising companies in the world. With over 360,000 displays across the United States and Canada, Lamar is dedicated to helping both local businesses and national brands reach broad audiences every day.
We provide ad space through:
Billboards
Interstate logos
Handpainted murals
Transportation and airports
The largest network of digital billboards in the United States
We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.
We are committed to sustainable and environmentally friendly business practices and use a number of innovative strategies to reduce our environmental impact. Please click here (https://lamar.com/en/about/giving-back-lamar-advertising) to learn more about Lamar's green initiatives.
Lamar is an EEO/AA employer including Individuals with Disabilities, Protected Veterans, and any other State or Federally protected characteristic.
Please note: Lamar Advertising does not sponsor or take over sponsorship of a work visa. Only candidates with U.S. work authorization not requiring sponsorship will be considered for employment.
SMS and Email Communications: By providing your contact information and submitting this form, you agree to receive email and SMS communications from Lamar Advertising Company regarding job opportunities, hiring events, and career-related updates. Message and data rates may apply. You can opt out at any time by emailing recruiting@lamar.com or replying 'STOP' to text messages. Your information will be processed in accordance with our privacy policy (https://lamar.com/en/about/privacy-policy) .
California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar. By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar. Lamar will not sell this information.
Admin
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
