if you are interested in this opportunity, please feel free to apply and email me your resume at alalfaro @ astoncarter.com so we can schedule a time to connect asap! *
Job Description
We are seeking a dynamic Bid and Proposal Coordinator to manage and coordinate responses to public and private sector solicitations, including RFPs, IFBs, and RFQs for bus parts and components. This role is critical in ensuring proposals are compliant, competitive, financially sound, and submitted on time while serving as a key liaison between internal departments and external stakeholders.
Responsibilities
Review and monitor multiple customer procurement portals daily for new bid opportunities, solicitations, amendments, and contract updates.
Analyze and interpret solicitation packages, including RFPs, IFBs, RFQs, contracts, specifications, terms and conditions, insurance requirements, and financial obligations.
Conduct comprehensive legal and financial reviews of bid documents to identify risks, compliance requirements, exceptions, and areas requiring management review.
Track and manage all bid opportunities using internal reporting tools and databases, maintaining accurate records of deadlines, status updates, awards, and submissions.
Coordinate bid activities and timelines to ensure all proposal requirements are completed accurately and submitted within required deadlines.
Work closely with different internal and external stakeholders.
Identify contractual risks and collaborate with management and legal counsel to propose acceptable deviations, exceptions, or alternative language when necessary.
Ensure all proposals comply with customer requirements, company policies, regulatory requirements, and contractual obligations.
Maintain bid libraries, templates, standard forms, certifications, and supporting documentation.
Develop and implement best practices, processes, and standardized templates to improve the efficiency and consistency of bid preparation and contract review.
Prepare executive summaries and bid analysis reports highlighting key legal, financial, operational, and compliance considerations for management review.
Monitor contract award notifications and assist with post-award documentation and contract administration activities.
Support continuous improvement initiatives related to proposal management, contract compliance, and business development processes.
Coordinate with procurement and shipping teams to ensure timely delivery of materials.
Monitor delivery schedules, follow up on shipment status, and resolve any fulfillment issues proactively.
Essential Skills
3+ years of experience in bid analysis, proposal management, contract administration, pricing analysis, procurement, or a related field.
Strong understanding of contract analysis, solicitation review, and proposal development.
Ability to interpret complex legal agreements, contractual terms and conditions, and procurement regulations.
Ability to evaluate financial requirements, pricing structures, payment terms, bonding requirements, and other commercial provisions associated with solicitations.
Strong analytical, critical thinking, and problem-solving skills with exceptional attention to detail.
Proven experience working with ERP systems, quoting platforms, and proposal management tools.
Proficiency in Microsoft Office Suite, particularly Excel for financial analysis.
Additional Skills & Qualifications
Experience in the automotive, aerospace, or construction industries, with a focus on public sector procurement.
Experience with contract negotiation support and solicitation compliance reviews is a plus.
Knowledge of manufacturing, transportation, public sector procurement, or related industries.
Work Environment
This position is a direct placement and is 100% onsite from Monday to Friday, 8 AM to 5 PM, with some flexibility to start earlier. The role involves frequent walking on the production floor, requiring protective shoes, and collaboration with multiple departments such as purchasing, operations, engineering, and production. Candidates must be adaptable to change, as the company is undergoing an ERP implementation and processes are evolving due to increased workload and recently awarded projects. A growth mindset is essential for success in this dynamic environment.
Job Type & Location
This is a Permanent position based out of Riverside, CA.
Pay and Benefits
The pay range for this position is $82000.00 - $92000.00/yr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Comprehensive benefits package: Medical (including FSA & HSA), dental, vision, life and disability insurance, EAP, mental health, and wellness programs 401(k) with employer match Paid time off and twelve (12) paid holidays Employee referral program Career growth and development opportunities
Job Type & Location
This is a Permanent position based out of Riverside, CA.
Application Deadline
This position is anticipated to close on Nov 24, 2026.
Workplace Type
This is a fully onsite position in Riverside,CA.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
