Description
The Interview Coordinator is responsible for creating a smooth and efficient interview experience for candidates, hiring managers, and recruiters.
Approximately 30-40 scheduling requests per day
Key Responsibilities
Coordinate and schedule interviews for assigned business divisions.
Partner closely with recruiters and hiring managers.
Manage interview logistics and communications.
Support administrative tasks throughout the hiring lifecycle.
Act as a "utility player" and assist different business areas as scheduling volumes fluctuate.
Note: Approximately 90% of the role is interview scheduling.
Technology Used
Workday (Applicant Tracking System)
Scheduling/efficiency tool layered over Workday
Microsoft Excel (used heavily for tracking interview requests and scheduling activity)
Workload example:
Simple Scheduling
Examples:
Virtual interviews
Candidates and managers with open calendars
Quick coordination
Complex Scheduling
Examples:
Multiple interviewers
Executive-level stakeholders
Onsite interview coordination
Travel arrangements
Hotel and rental car coordination
Lunch meetings
Campus tours
Candidate transportation logistics
Example Shared by Kelly
One candidate interview process required coordination with:
11 interviewers
Senior Vice Presidents and Executive Vice Presidents
Multiple administrative assistants
Travel arrangements
Hotel accommodations
Scheduling around PTO and holiday conflicts
This illustrates the level of complexity occasionally involved.
Additional Skills & Qualifications
EDUCATION AND EXPERIENCE PREFERRED:
Works with limited supervision.
Excellent knowledge of company policies and procedures regarding talent acquisition and the activities that support those efforts.
Ability to work as a member of team in a dynamic environment.
Ability to use independent judgment, discretion and maintain confidentiality of Bank matters.
Excellent oral and written communication skills with the ability to interact with all levels of personnel.
Demonstrated proficiency of quickly responding to questions in an accurate and timely fashion. The ability to multi-task.
Experience Level
Entry Level
Job Type & Location
This is a Contract position based out of Buffalo, NY.
Pay and Benefits
The pay range for this position is $20.00 - $23.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Buffalo, NY.
Application Deadline
This position is anticipated to close on Nov 14, 2026.
Workplace Type
This is a hybrid position in Buffalo,NY.
About TEKsystems
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
