Administrative Coordinator

Robert Half • San Mateo, CA • 51min ago

Description Administrative Coordinator

Support Families and Operations in a Compassionate, Service-Focused Environment We are seeking a detail oriented and compassionate Administrative Coordinator to support daily operations within a funeral home setting. This role serves as a key point of contact for families, visitors, and internal staff while ensuring administrative processes are handled with accuracy, professionalism, and sensitivity. The ideal candidate is highly organized, customer-service driven, and comfortable working in an environment dedicated to supporting families during important life events. This permanent, long-term contract opportunity is ideal for someone who thrives in a fast-paced office environment, enjoys multitasking, and can provide exceptional administrative support while exercising discretion, empathy, and professionalism.

Description of the Position Responsibilities: Serve as the first point of contact for visitors, families, and incoming inquiries, providing detail oriented and compassionate customer service. Manage approximately 20-30 phone calls and 20-30 emails per day, ensuring timely and accurate responses. Support front desk operations and maintain a welcoming, detail oriented office environment. Prepare, scan, file, and maintain records to ensure documentation remains accurate and accessible. Coordinate schedules, appointments, and administrative activities to support daily operations. Utilize Microsoft Outlook and Microsoft Office Suite to manage correspondence, calendars, reports, and documentation. Assist with office logistics, vendor communication, and general administrative projects. Maintain confidentiality and handle sensitive information with professionalism and discretion. Partner with team members to balance changing priorities in a fast-paced environment. Provide dependable administrative support to ensure smooth daily operations. Requirements Requirements of the Position:

Previous experience in administrative support, front desk, receptionist, customer service, or office coordination roles preferred. Strong interpersonal and communication skills with a compassionate and service-oriented approach. Excellent time management and organizational skills. Proven ability to multitask and manage competing priorities effectively. Experience handling high-volume phone and email communications. Proficiency with Microsoft Outlook, Word, Excel, and other Microsoft Office applications. Strong attention to detail and accuracy in maintaining records and documentation. Ability to maintain confidentiality and exercise sound judgment when handling sensitive information. Comfortable working in a funeral home environment and interacting with families and visitors in a detail oriented, respectful, and empathetic manner. Ability to work both independently and collaboratively within a team setting. Flexible availability, including weekdays and weekends as needed. Available to start within the next two weeks. Top Skills for Success:

✅ Strong Communication & Interpersonal Skills ✅ Time Management & Organization ✅ Multitasking in a High-Volume Environment ✅ Empathy, Professionalism, and Emotional Intelligence Position Type: permanent, Contract-to-permanent Duration: Approximately 45-95 Days (1.5-3 Months) Schedule: Operating hours between 7:00 AM and 6:00 PM, with weekday and weekend availability required. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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