Requisition number: 2397433
Job category: Healthcare Delivery, Clinical Management
Opportunities with Reliant Medical Group, part of the Optum family of businesses. Join a community-based, multi-specialty, physician-led organization where you will work with talented peers on a common purpose: improving the quality, cost and experience of health care. Here, we focus on delivering the best patient care, rather than volume. Through innovation and superior care management, we support patients and your well-being as a team member. Join a team at the forefront of value-based care and discover the meaning behind Caring. Connecting. Growing together.
Supervises assigned employees and activities for the efficient administration of medical office activities. Coordinates a broad range of functions including medical assistant duties, scheduling, electronic medical record (EMR), budget, etc. Provides administrative support services and other related duties. Independently coordinates process improvement initiatives, the rollout of organizational initiatives, recruiting efforts, and corrective action. Acts as a contributor to budget planning and plays an active role in providing key metric updates to leadership.
Primary Responsibilities:
Leadership & Supervision
Directly supervises clinical and administrative staff (15+), including hiring, training, scheduling, performance evaluations, corrective action, and resolving grievances
Provides effective direction, guidance, and leadership over the staff for effective teamwork and motivation, and fosters the effective integration of efforts with organization-wide initiatives. Creates an environment that nurtures the empowerment of staff members; encourages the development of self-directed work teams
Cultivate an environment of continuous improvement. Create and follow standard work processes and collaborate to define best practices
Collaborates with leader and People Team on performance management and corrective actions
Provides training, guidance, and support on policies, procedures, and software systems
Serves as a role model and promotes self-directed teams and quality management
Contributes to departmental employee engagement efforts
Operational Management
Oversees daily clinical and support operations ensuring access, service quality, cost control and other duties as needed
Manages staffing assignments to meet patient care needs, practice volume, and qualifications
Monitors and ensures compliance with policies, safety, infection control, and regulatory requirements (e.g., Optum, DPH, Practice Health and Safety etc). Ensures that SSAs are closed within expected timeframe
Manages equipment, supplies, and maintenance to maintain efficient operations
Processes payroll for assigned staff following standard procedures. Ensures time off and adjustments to time are accurately recorded in the payroll system. Resolve discrepancies as required
Analyzes and creates response to operational reports (appointments, referrals, quality initiatives, recalls, patient feedback) to optimize workflows and scheduling
Assists Assc Director/Practice Manager/Site Administrator or others in responding to patient concerns as needed. Monitors and addresses patient complaints within position responsibility. Ensures the highest level of patient satisfaction and supports patient satisfaction initiatives. Works with physicians and others to address and prevent problems
Achieves and retains super-user status on current system software to best manage provider's appointment schedules. Confirm accuracy in provider schedules for all providers following standard protocol and following provider contractual obligations as required. Provides training and support to all members of the site/department on the procedures and current software
Communication & Collaboration
Lead regular staff meetings in partnership with appropriate leadership to assure consistent communication on key strategies and operational goals
Builds strong interdisciplinary relationships fostering mutual respect and collaboration
Acts as a liaison with physicians, nursing, and other supervisors to enhance clinical practice and service line initiatives
Provides effective direction, guidance, and leadership for effective teamwork and motivation, and fosters the effective integration of efforts with clinic-wide initiatives
Financial & Business Acumen
Participates in budget planning, monitors expenditures, and implements initiatives to meet financial goals. Resolves discrepancies
Provides leadership with regular summarized updates on key performance indicators and operational outcomes, including monthly review of reporting tools with the articulation of key operational drivers of success or variance
Demonstrates understanding of the broader corporate business model and the practice's role in organizational success
Planning & Problem Solving
Applies systematic analysis to identify and resolve technical and operational issues. Evaluates the impact of solutions to ensure goals are achieved
Develops and implements project plans and quality improvement initiatives
Plans, implements, and evaluates the assigned staffing needs on a daily basis to adequately support patient care. Assigns staff based upon patient needs, practice volume, staff qualification, and department policy
Ensures that the assigned area complies with established policies, quality assurance programs, safety, and infection control policies and procedures
Ensures adequate equipment and supplies for the assigned area
Other
Performs similar or related duties as required or directed
Enhances professional growth and development through educational programs, seminars, etc.
Regular, reliable and predicable attendance is required
You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
Required Qualifications:
3+ years of experience in relevant medical or healthcare setting with preference for 2+ years in a supervisory role
Knowledge of medical terminology and experience with electronic medical records are required
Demonstrated leadership ability that includes problem-solving skills and the ability to communicate via written reports
Excellent organizational, interpersonal, team-building, and communication skills
Proven ability to address issues through project management and coordinate people and resources accordingly
Proficient in Microsoft Office (Excel, Word, Outlook) and practice management software
Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The salary for this role will range from $60,200 - $107,400 annually based on full-time employment. We comply with all minimum wage laws as applicable.
At UnitedHealth Group, our mission is to help people live healthier lives and help make the health system work better for everyone. Together, we are shaping the future of healthcare by harnessing technology and innovation to make care simpler to navigate, more affordable and more connected for the people we serve. We are committed to creating an inclusive workplace where everyone feels welcomed, valued, heard and respected, empowering people to bring their authentic selves to work and strengthening our collective impact through diverse talents, backgrounds, experiences and perspectives.
UnitedHealth Group and its affiliated brands are an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.
UnitedHealth Group and its affiliated brands are a drug-free workplace. Candidates are required to pass a drug test before beginning employment.
