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Judicial Secretary/Recorder

Bay County • Bay City, MI • 1d ago

There is a job vacancy with the BAY COUNTY DISTRICT/CIRCUIT COURT.

1230 Washington Ave., Bay City, MI 48708

Position: Judicial Secretary/Recorder

Rate of Pay: $24.63 per hour progressing to $28.49 per hour after 3 years (PC05)

APPLICATION PROCESS: Apply online at www.baycountymi.gov/jobs

POSTING END DATE: November 20, 2026

This is a full-time position with benefits.

Benefits include, but are not limited to: HEALTH, DENTAL & VISION INSURANCE LIFE INSURANCE PAID VACATION DAYS PAID HOLIDAYS PAID SICK DAYS PAID PERSONAL DAYS PAID PARENTAL LEAVE PAID BEREAVEMENT PENSION WITH 4% EMPLOYER CONTRIBUTION FLEX SPEND ACCOUNT

GENERAL SUMMARY: Under the direction of the District/Circuit Court Judge, this position serves a recorder/reporter for various scheduled hearings in the District or Circuit Court. General duties involve recording all testimony taken at Court proceedings including civil, criminal, domestic and all other matters coming before the Court. When not involved in courtroom proceedings, this position is responsible for general clerical functions assigned by the Court.

ESSENTIAL FUNCTIONS: Record and transcribe testimony taken at District/Circuit Court hearings held before the Judge. This may include hearings conducted in locations outside the court building and may involve extended hours beyond the normal workday.

Transcript preparation will be a frequent responsibility.

Type, from recorded dictation, all correspondence for the judge and proofread same.

Prepare civil, criminal, traffic, and domestic scheduling orders. Record all dates and settlement dates in schedule books; make copies; distribute same; mail copies to attorneys.

Assign courtrooms for jury trials.

Prepare daily schedule.

Determine which case will go to jury trial. Call interested parties. Advise court Administration of the need for a jury.

Responsible for typing jury instructions for civil and criminal jury trials.

Process confidential and sensitive information.

Greet attorneys, probation agents, etc. and determine which case they are appearing on.

Answer telephone calls to office, provide information and/or refer to appropriate department for further attention as needed.

Send/receive fax and email correspondence.

Open mail -- date stamp, initial, pull personal file if needed, request court file if needed.

Schedule trials, motions, pretrials, settlement conference, etc.

Complete action-in-court documentation.

Abstract license information.

Maintain/update computer system with court orders, judgements, sentencing information.

Maintain personal files on all criminal and civil cases, and other miscellaneous personal files for judge.

Maintain supply cabinet in office.

Consistent and punctual attendance is an essential function of this position.

Perform all related duties as assigned. The above statements are intended to describe the general nature of work performed by people assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

QUALIFICATIONS: Must possess, or obtain within one calendar year, a CER-Certified Electronic Recorder certificate via examination through a testing process administered by the court Reporting and Recorder Board of Review at the Michigan State Court Administrator's Office. Legal Assistant/Paralegal certification or Associate's Degree preferred. Minimum of one year of full-time experience as legal secretary. Typing skill level will be 70 WPM (corrected) with maximum of five errors. Acceptable levels of demonstrated proficiency in grammar, spelling, reading and vocabulary. Basic knowledge of legal office terminology and functions preferred.

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Deloitte • Midland, MI • 1w ago

Management & Administrative

1w ago

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