Administrative Support V

Robert Half • Sun Prairie, WI • 8h ago

Description We are looking for an experienced administrative specialist to support senior leadership and the Cyber Services function in Sun Prairie, Wisconsin. This Long-term Contract position focuses on coordinating day-to-day operations, streamlining communication, and helping customer-facing initiatives run efficiently across a global team. The ideal candidate will bring strong organizational judgment, responsiveness, and the ability to manage multiple priorities while maintaining accurate records and effective stakeholder interactions.

Responsibilities:

Coordinate administrative activities for senior leadership and the Cyber Services team, helping keep operational priorities organized and moving forward.

Partner with operations stakeholders to track deadlines, monitor progress, and support execution of key initiatives and deliverables.

Manage incoming requests and correspondence by reviewing, routing, and following up on inquiries from internal and external contacts in a timely manner.

Oversee shared mailbox activity by categorizing messages, maintaining documentation, assigning ownership, and ensuring issues are closed with a clear audit trail.

Support client onboarding activities, including appointment scheduling, eligibility confirmation, meeting updates, and communication with customers and internal teams.

Administer webinar and education-related support tasks such as registration coordination, mailing list updates, and response handling for participant inquiries.

Prepare reports, maintain records, and assist with operational documentation to support visibility, compliance, and informed decision-making.

Help balance calendars, meeting logistics, and shifting business priorities for leadership and team members while maintaining strong service levels. Requirements - Proven experience in administrative, coordination, or operations support roles within a fast-paced business environment.

Strong ability to manage schedules, correspondence, records, and multiple competing priorities with accuracy and professionalism.

Experience working with Microsoft tools such as Outlook and other business applications used for reporting, scheduling, and communication.

Demonstrated skill in customer service and stakeholder communication across internal teams and external clients.

Ability to handle sensitive information with discretion and maintain confidentiality in daily work.

Comfortable supporting onboarding, reporting, and audit-ready documentation processes.

Strong organizational skills, sound judgment, and the ability to follow through on tasks with minimal supervision. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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