Administrative Assistant

Robert Half • Encino, CA • 2h ago

Description

We are looking for an organized Administrative Assistant to support daily office operations for a business management CPA firm in Encino, California. This contract-to-permanent opportunity is well suited for someone who enjoys balancing client communication, scheduling, and accurate administrative support in a detail-focused environment. The ideal candidate brings strong customer service skills, confidence handling phone and email correspondence, and the ability to work efficiently across Microsoft Office applications.

Responsibilities:

Manage incoming calls and direct inquiries effectively while providing a high level of client service

Coordinate calendars and arrange appointments to keep schedules organized and up to date

Prepare, update, and maintain records through accurate data entry and document handling

Respond to email communications promptly and ensure messages are routed to the appropriate contacts

Support day-to-day office activities by handling both inbound and outbound communication with clients and internal team members

Create and format business documents, spreadsheets, presentations, and correspondence using Microsoft Word, Excel, Outlook, and PowerPoint

Assist with general administrative tasks that help maintain smooth and efficient office operations

Requirements - At least 2 years of experience in an administrative support or office coordination role

Demonstrated ability to handle inbound calls and provide attentive customer service

Strong data entry skills with close attention to accuracy and detail

Experience managing email correspondence and scheduling appointments in a fast-paced setting

Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint

Clear written and verbal communication skills

Ability to stay organized, manage multiple priorities, and follow through on tasks independently TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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