Program Administrator (Registrar & Records - WCC)

SUNY Westchester Community College • Valhalla, NY • 2h ago

Location: Valhalla, NY Category: Staff Positions Job Type: Full-time Posted On: Thu Nov 5 2026 Job Description:

Under the general direction of the Registrar, the Program Administrator assists with the planning, administration, coordination, and evaluation of the operations of the Registrar's Office. The position provides advanced administrative and functional support to the Registrar and exercises independent judgment in the administration of student records, registration, academic records, enrollment reporting, and related services. The Program Administrator supports the Registrar in ensuring the accuracy, integrity, security, and appropriate maintenance of student academic records and the effective delivery of services to students, faculty, and college personnel. Responsibilities include:

Student Records and Compliance

Coordinate administrative processes related to registration, student records, enrollment processing, academic standing, degree and certificate completion, transcript services, and related Registrar functions.

Coordinate complex records-related matters, including academic standing, graduation eligibility, residency determinations, transcript and enrollment verification, and the interpretation of academic policies and procedures.

Review procedures for the collection, maintenance, release, and protection of student academic records and confidential information.

Assist in ensuring the accuracy, integrity, and appropriate maintenance of student academic records.

Assist the Registrar with interpreting and implementing College, SUNY, New York State, and federal policies, regulations, and requirements affecting student records and academic administration.

Support compliance with the Family Educational Rights and Privacy Act (FERPA), records retention requirements, and applicable student information privacy and security standards.

Assist with enrollment and student records reporting, data review, audit preparation, regulatory inquiries, and the development of operational reports.

Develop and review administrative procedures and internal controls to promote accurate, consistent, and compliant records management practices.

Operational Leadership

Assist the Registrar in planning, coordinating, and overseeing the daily administrative operations of the Registrar's Office.

Assist in developing, implementing, reviewing, and updating office policies, procedures, workflows, and internal controls to ensure effective and consistent operations.

Coordinate office priorities, monitor workflow, identify operational needs, and recommend improvements to the Registrar.

Assist the Registrar in maintaining continuity of essential office operations and provide administrative support in the Registrar's absence, as assigned.

Assist the Registrar with annual budget preparation, monitoring, and fiscal reporting.

Represent the Registrar, as delegated, at college meetings, committees, and cross-divisional initiatives.

Perform other duties as assigned.

Student Information Systems

Provide functional oversight and subject-matter expertise for Registrar-related student information systems, including Oracle PeopleSoft Campus Solutions, Degree Works, and electronic transcript and records platforms.

Identify business needs, develop functional requirements, coordinate user acceptance testing, and validate system functionality and data accuracy in collaboration with Information Technology.

Job Requirements:

REQUIRED QUALIFICATIONS: It is required that the successful candidate possess either:

(a) Bachelor's Degree in Education, Public Administration, Business Administration or a closely related field, and three years of experience in a Registrar's Office where the primary function of the position was educational administration, including two years of supervisory experience in a college; or

(b) Bachelor's Degree and four years of experience as defined in (a), including the supervisory experience in a college.

Satisfactory completion of 30 credits towards a Master's Degree may be substituted for each year of the experience as defined in (a). There is no substitution for the supervisory experience.

All candidates must have evidence of responsiveness to and an understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of non-traditional adult students, as these factors relate to the need for equity-minded practice.

PREFERRED QUALIFICATIONS: It is preferred that the candidate:

Has college Registrar operations, student records administration, registration, enrollment services, or related higher education administration experience.

Has experience with Oracle PeopleSoft Campus Solutions, Degree Works, electronic transcript systems, and other student information systems.

Is knowledgeable of FERPA, student records privacy, records retention, and applicable SUNY, New York State, and federal regulations.

Demonstrates the ability to analyze data, prepare reports, manage complex records processes, and resolve sensitive or escalated student records matters.

Has strong organizational, communication, problem-solving, project management, and interpersonal skills.

Is able to exercise sound independent judgment and can manage competing priorities.

Additional Information:

POSITION EFFECTIVE: The position will remain open until filled.

SALARY & BENEFITS: The starting salary for this position is $88,070. Additional compensation with seniority steps maximize at a salary of $116,892. Benefits include comprehensive health coverage, a choice of defined benefit or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan.

WORK SCHEDULE: This is a full-time position with hours typically 9AM - 5PM, Monday through Friday, or as established by the college. Flexibility is required during peak registration, graduation, and other critical college operating periods and including evening and weekend work.

Similar Jobs

Call Center Customer Service Representative

Veolia North America • Teaneck, NJ • 14min ago

Management & Administrative

Company Description: Veolia in North America is the top-ranked environmental company in the United States for three consecutive years, and the country's largest private water operator and technology provider as well as h...

14min ago

Go to Apply

Lot Attendants - Luxury Automotive Dealership

Rallye Motor Company • Glen Cove, NY • 15min ago

Retail & Hospitality

Join Long Island's premier luxury automotive group representing such brands as BMW, Mercedes, Acura and Lexus! Rallye Motor Company is looking for enthusiastic, dependable, and career-focused individuals to step into the...

15min ago

Go to Apply

Lot Attendants - Luxury Automotive Dealership

Rallye Motor Company • Roslyn, NY • 15min ago

Retail & Hospitality

15min ago

Go to Apply

Lot Attendants - Luxury Automotive Dealership

Rallye Motor Company • Westbury, NY • 15min ago

Retail & Hospitality

15min ago

Go to Apply

Sales Operations Sr Manager

PwC • Stamford, CT • 27min ago

Management & Administrative

The Opportunity As a Sales Operations Senior Manager you will lead efforts that improve the way sales processes, tools, and reporting support business growth within our Internal Firm Services practice. As a Senior Manage...

27min ago

Go to Apply

Sales Manager (Trade Shows, Conferences and Events)

American Dream • East Rutherford, NJ • 30min ago

Management & Administrative

The Event Center Sales Manager's primary mission is to drive revenue growth by securing high-impact events, forging strategic partnerships, and maximizing the commercial potential of one of the region's most dynamic venu...

30min ago

Go to Apply

(USA) Personal Shopper - Sam's

Walmart • Secaucus, NJ • 1h ago

Position Summary... What you'll do... Develops and supports Membership by providing information on Membership benefits promoting the value of Company products and services processing Memberships upgrades and credit accou...

1h ago

Go to Apply

$70/HR - Sonographer/Ultrasound Technologist Contract - FlexStaff

FlexStaff • Glen Cove, NY • 1h ago

Hospital & Medical

Req Number 203567 Job Responsibilities: Prepares patient for ultrasound exam; Positions patient on examination table according to departmental standard operating procedures; explains procedures in layman's terms to relie...

1h ago

Go to Apply

$3,743/Weekly - Travel Ultrasound Technologist - FlexStaff

FlexStaff • Glen Cove, NY • 1h ago

Hospital & Medical

Req Number 203568 Performs ultrasound exams for interpretation to aid in patient diagnosis. Utilizes independent judgment in the application of non-ionizing, high frequency ultrasonic waves for diagnosis of disease. Coll...

1h ago

Go to Apply

Innovation & Commercialization Manager

ManpowerGroup • Englewood Cliffs, NJ • 1h ago

Management & Administrative

Our client, a leading company in the consumer products industry, is seeking an Innovation & Commercialization Planning Manager to join their team. The ideal candidate is a highly organized supply chain and project ma...

1h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)