Administrative Assistant

Robert Half • King Of Prussia, PA • 21min ago

Description We are looking for an Administrative Assistant to support daily office operations in Pennsylvania. This fully onsite opportunity is a long-term contract position and is ideal for someone who thrives in a fast-moving business setting with frequent executive and visitor interaction. The role combines front desk coordination, administrative support, scheduling, and office organization to help the team run smoothly each day.

Responsibilities:

Welcome visitors, manage the reception area, and serve as the first point of contact for calls and in-person inquiries.

Coordinate calendars, meetings, and logistics for directors, project managers, and other office leaders.

Arrange business travel, prepare itineraries, and support related scheduling needs for staff and executives.

Maintain office readiness by ordering supplies, organizing shared spaces, and assisting with general facilities coordination.

Provide administrative support through data entry, document preparation, filing, and record maintenance using business systems and Microsoft Office tools.

Assist with meal coordination for meetings and team events, including placing lunch orders and confirming delivery details.

Monitor changing priorities throughout the day and communicate with stakeholders to ensure urgent needs are addressed appropriately.

Support office workflow by updating information in internal platforms such as SharePoint and Workday as needed. Requirements - At least 3 years of experience in an administrative assistant, front desk, receptionist, or office support role.

Strong proficiency with Microsoft Office Suite, including Excel, PowerPoint, and Outlook.

Experience handling inbound calls, greeting visitors, and managing a welcoming reception environment.

Ability to perform accurate data entry and maintain organized administrative records.

Comfortable working fully onsite in King of Prussia, Pennsylvania, Monday through Friday during standard business hours.

Strong organizational skills with the ability to balance multiple requests and adjust to shifting priorities.

Strong communication skills and a business-presentable demeanor.

Experience using tools such as SharePoint, travel booking systems, or Workday is preferred. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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