Administrative Assistant

MIT Lincoln Laboratory • Lexington, MA • 1h ago

The Advanced Concepts & Technologies Group is looking for exceptional engineers, scientists, and mathematicians who are excited to work on challenging problems and join our team. The group develops technology to protect and enhance the effectiveness of our deployed sailors, soldiers, and assets while enabling operations in a rapidly evolving complex threat environment. The group's research and development activities include architecture and concept design, advanced algorithms development, software and hardware prototyping, experimental field-testing, and data analysis. Our team focuses on creating new capabilities through analysis of critical problems leading to rapid prototyping of software and hardware. Of particular interest to the group is the development of concepts to address key national problems through advanced electronic warfare systems proto@types, advanced sensors proto@types, novel signal processing techniques, mathematical optimization approaches, and artificial intelligence to enable the development of next generation systems for fleet and surface assets.

Due to the wide-ranging nature of research, this dynamic group is comprised of a team of scientists and engineers with expertise in physics, mathematics, computer science, and various engineering backgrounds. The group values inclusiveness, fosters mentoring at all levels, and promotes critical and innovative thinking to address the needs of the nation. The successful candidate will be part of a highly collaborative team that thrives in solving complex challenges, fosters innovation, supports career growth, and is dedicated to making a positive impact for our nation

Job Overview

Job Description

Responsibilities will include maintaining Microsoft Outlook calendars for the Group Leaders and providing a variety of additional daily administrative support tasks. These tasks include, but are not limited to, answering telephones, ordering office supplies, sorting area mail, and receiving visitors. The candidate will use SAP to enter and track purchasing, enter weekly/hourly time reports, ship orders, work order requests, and respond to various purchasing related inquiries. The Administrative Assistant will assist staff with domestic and foreign travel arrangements to include processing expense reports, sending security clearances, and handling classified material. The candidate will work with Human Resources and assist with screening, arranging interviews, and processing staff candidates. The Administrative Assistant will be required to compose, @type, edit, and proofread correspondence and other documents including release review papers, all while being able to maintain a secure working environment for the handling of classified material. Attention to detail and strong initiative is desired.

Requirements

High school graduate or equivalent with preparation for administrative work. Post high school education will count toward experience.

A minimum of 2.5 years of directly related experience required.

Proficiency with Microsoft Office (Word, Excel, PowerPoint, Teams) is required.

Demonstrated ability to perform in a dynamic work environment with proven ability to multi-task, prioritize complex tasks, and solve problems while maintaining strong attention to detail.

Must be willing to collaborate in a team environment and exhibit great flexibility.

Must be able to create and maintain tracking spreadsheets; organize, maintain, and keep up-to-date the office's hard-copy and electronic files.

Knowledge of Laboratory administrative and security procedures desirable.

Desired experience with SAP, Concur, SuccessFactors, and Fieldglass.

Working closely with the Group Administrative Assistant

Ability to obtain and hold a DoD security clearance is required.

Hiring Range: [[hiringRange]]

Disclaimer: MIT Lincoln Laboratory provides a typical hiring range as a good faith estimate of what we reasonably expect to offer for this position at the time of posting. The final salary offered to a selected candidate will depend on various factors, including-but not limited to-the scope and responsibilities of the role, the candidate's experience, skills and education/training, internal equity considerations and applicable legal requirements. This range reflects base salary only and does not include additional forms of compensation or benefits.

At MIT Lincoln Laboratory, our exceptional career opportunities include many outstanding benefits to help you stay healthy, feel supported, and enjoy a fulfilling work-life balance. Benefits offered to employees include:

Comprehensive health, dental, and vision plans

MIT-funded pension

Matching 401K

Paid leave (including vacation, sick, parental, military, etc.)

Tuition reimbursement and continuing education programs

Mentorship programs

A range of work-life balance options

... and much more!

Please visit our Benefits page (https://hr.mit.edu/benefits) for more information. As an employee of MIT, you can also take advantage of other voluntary benefits, discounts and perks (https://hr.mit.edu/benefits/additional) .

Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance.

MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.

Requisition ID: [[id]]

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