Summary The Ralph H. Johnson VA Health Care System (RHJVAHCS) is a Level 1a medical facility and ranks among the most complex health care systems within the VA Network. RHJVAHCS provides a comprehensive range of health care services, including Dentistry, Geriatrics and Extended Care, Imaging, Medicine Services, Mental Health Services, Dermatology, Pathology and Laboratory Medicine, Oncology, Rehabilitation Services, Specialty Care, and Surgical Services. Responsibilities Major duties of the position include, but are not limited to: Administration Management (35%) Plans, develops, and evaluates administrative operations for Pathology and Laboratory Medicine Service (P&LMS). Coordinates, prepares, and submits quantitative and qualitative reports, budget statements, MCA and Labor Mapping surveys, and other reports required by VISN, VACO, NEO, Medical Center leadership, the Laboratory Manager, and the Service Chief. Analyzes and reviews documentation protocols, records management processes, directives, forms, memorandums, disposal procedures, and office automation systems to ensure compliance and operational efficiency. Monitors clinical operations through review, analysis, and reporting of workload statistics, program functions, and operational performance measures. Collects, validates, analyzes, and trends data including RVUs, clinic encounters, procedures, wait times, missed opportunities, and peer review findings to support reporting and decision-making. Conducts qualitative and quantitative analyses, develops recommendations, and supports process improvements that promote quality care and achievement of strategic goals. Maintains organizational and functional charts, provider listings, and recruitment-related administrative functions for pathologists and administrative support staff. Personnel Administration and Management (35%) Participates in workforce planning and staffing analysis, including staff utilization, recruitment, FTEE acquisition, and allocation. Coordinates recruitment activities including practitioner board actions, position announcements, candidate certification, interview coordination, start-date processing, and position description development. Serves as liaison for Human Resources activities including proficiencies, performance appraisals, license renewals, competency assessments, and promotions. Administers personnel management programs including recruitment, classification, staffing, employee relations, awards, pay and leave administration, training, travel, EEO, and workers' compensation. Acts as liaison with Human Resources regarding onboarding, recruitment, and personnel-related matters. Serves as Personal Identity Verification (PIV) Sponsor. Provides guidance to managers and staff on interviews, position descriptions, job analyses, performance plans, appraisals, training requests, schedules, and disciplinary actions. Reviews and interprets personnel requests, recommends appropriate actions, and identifies issues requiring Human Resources intervention. Develops, implements, and interprets administrative policies and procedures, providing ongoing training and guidance to staff. Serves as accountable property official for equipment assigned to the service, overseeing inventory, acquisition, maintenance, replacement, and disposal. Oversees general office operations, including timekeeping, administrative reporting, and related administrative functions. Budget/Fiscal and Procurement/Contracting Management (30%) Assists the Chief of P&LMS with budget development, execution, and fiscal management of service operations. Supports budget formulation, justification, financial reporting, and expenditure monitoring to ensure effective resource management. Analyzes budget calls, fiscal guidance, and reporting requirements, and briefs supervisors on schedules and financial data requirements. Prepares and submits budget reports and financial statements required for service operations. Manages procurement and contracting activities, including purchase requests, proposal evaluations, contract administration, invoice review, and record maintenance. Exercises delegated authority for the obligation and expenditure of funds supporting laboratory operations. Serves as Control Point Official and purchase card oversight official, ensuring compliance with procurement regulations and policies. Conducts purchase card audits and monitors required training compliance for authorized cardholders. Manages sharing agreements with external organizations, tracks revenue, and conducts cost-benefit analyses to support sound fiscal stewardship. Performs other related administrative, fiscal, procurement, and contracting duties as assigned. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday, 7:30AM-4:00PM. Work schedule subject to change based on agency needs. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD114940 and PD114930 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/13/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. GS-9 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Serving as the service liaison to multiple services for processing new employees; assisting in collecting, organizing, and compiling data for reports and assigned tasks; assisting with planning, organizing, and performing analysis of data to aid in achieving program goals; performing HR recruitment process. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or an LL.B. or J.D. in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. Possess equivalent combinations of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. GS-11 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Advising on and implementing actions to ensure administrative requirements are met in such areas such as budget and fiscal management, supplies and equipment management, human resources management, strategic planning and program evaluation; reviewing and evaluating completed staff actions (memos, reports, studies, fact sheets, information papers) for overall quality of document, appropriate levels of coordination, consistency, logic, soundness of recommendations, and compliance with policy; Acts as the liaison with Human Resources Management Service concerning personnel--related matters, Assist managers and staff in projecting staffing needs, writing position descriptions, developing job analysis, preparing performance plans and appraisals, processing training requests, drafting disciplinary and adverse actions, responding to grievances, and bargaining requests, and handling other labor relations issues, Providing advice to management and program personnel on budgetary and finance issues. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher-level graduate education leading to such a degree, or an LL.M. in a field related to this position that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have equivalent combinations of successfully completed graduate level education (in excess of the first two years or 36 semester hours) and specialized experience to meet total experience requirements. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
