Receptionist

Robert Half • Sun Prairie, WI • 2h ago

Description We are looking for a detail-oriented Receptionist to support front desk operations for a food and food processing facility in Sun Prairie, Wisconsin. This Long-term Contract position is ideal for someone who excels at creating a welcoming experience, managing administrative tasks, and keeping daily office activities organized. The role requires strong communication skills, attention to detail, and the ability to handle a steady flow of visitors, calls, mail, and departmental support work in a manufacturing office environment.

Responsibilities:

Welcome visitors and customers at the front desk, direct them appropriately, and notify employees when guests arrive.

Manage incoming calls on a multi-line phone system, respond to general inquiries, and route concerns to the correct department.

Review and process new customer credit application paperwork accurately and in a timely manner.

Receive, sort, and distribute mail and packages, and prepare outbound shipments through approved carriers.

Pick up and check company post office box mail as part of regular office support duties.

Provide administrative assistance such as preparing documents, entering data, and recording notes for scheduled meetings.

Support internal operations by helping distribute payroll materials, coordinating uniform orders, and assisting with routine office reordering tasks.

Complete daily data downloads, assist with weekly ingredient inventory reporting, and scan and file bills of lading for the shipping team.

Monitor customer concerns with care, respond empathetically, and escalate issues when needed to help maintain a positive service experience.

Identify opportunities to improve front desk workflow, office procedures, and overall efficiency while taking on additional assigned tasks as needed. Requirements - Previous experience in a receptionist, front desk, or administrative support role.

Ability to answer inbound calls professionally and manage a multi-line phone system in a busy office setting.

Proficiency with Microsoft Office applications, including Word and Excel; experience with spreadsheets is preferred.

Strong organizational skills with the ability to handle mail, shipping and receiving, filing, and multiple priorities throughout the day.

Comfortable supporting administrative processes related to HR, payroll distribution, purchase orders, and office coordination.

Ability to work in a manufacturing office environment and remain seated for extended periods while performing desk-based tasks.

Capable of using hands, arms, legs, vision, hearing, and voice effectively in the performance of daily duties, including lifting or moving items up to 25 pounds.

High attention to detail, dependable follow-through, and a customer-focused approach when assisting visitors, employees, and callers. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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