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Office Administrative Assistant-Office & Admin Specialist Int

State of Minnesota • Saint Paul, MN • 1h ago

Working Title: Office Administrative Assistant

Job Class: Office and Administrative Specialist, Intermediate

Agency: Dentistry Board

Job ID : 98145

Location : St. Paul

Telework Eligible : Yes/hybrid

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : Open to all qualified job seekers

Date Posted : 11/04/2026

Closing Date : 11/10/2026

Hiring Agency/Seniority Unit : Dentistry Board / Dentistry Board-AFSCME

Division/Unit : Board of Dentistry

Work Shift/Work Hours : Day Shift

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually

Classified Status : Classified

Bargaining Unit/Union : 206 - Clerical/AFSCME

Work Area : Dentistry Board

FLSA Status : Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Board of Dentistry seeks a qualified individual to perform the duties of administrative assistant for the Minnesota Board of Dentistry. This includes providing clerical and administrative support to the staff, assisting visitors with their questions by either answering general questions or directing the visitor to the appropriate staff or website, routing phone calls to appropriate staff, and/or taking messages, opening and routing incoming mail, entering data into the licensing database, assisting in processing license applications and renewals, and assisting staff with duties related to other regulatory requirements, including continuing education and complaint resolution. This position also supplies other general and routine office support as requested by the Executive Director or Director of Licensing.

This position is eligible for a hybrid telework arrangement. With a telework agreement, onsite attendance will be required for team members or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy (https://mn.gov/mmb-stat/policies/1422-telework.pdf) for details.

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

Knowledge of communications sufficient to compose correspondence with accurate spelling, grammar and punctuation; and to communicate effectively with internal and external customers.

Customer service skills sufficient to provide prompt, courteous and accurate information to customers in person, on the phone, and through e-mail and other written correspondence; effectively communicate and elicit information with tack and diplomacy in difficult situations; and efficiently resolve customer problems.

Word processing skills sufficient to develop and modify a variety of correspondence, records, spreadsheets and reports.

Data entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and supply/retrieve information in database.

Desktop publishing skills sufficient to assist with document creation including meeting materials, publications, presentations, listings, and other items using Microsoft Word, PowerPoint, and Excel.

Ability to post content created by staff across a variety of social media platforms.

Preferred Qualifications

Associate degree

Administrative support or relevant experience

Proficiency in utilizing office equipment such as fax machines, copiers, and scanners

Ability to learn quickly the Dental Practice Act and related Board of Dentistry rules, including the rulemaking process in Minnesota

Ability to maintain confidentiality

Demonstrated attention to details

Participation in professional organizations or experience with public boards

Additional Requirements

Successful applicants must pass a criminal background check through American DataBank and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring practices.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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