Administrative Coordinator III

University of Rochester • Rochester, NY • 10h ago

Hybrid

School of Medicine and Dentistry

Full time

R275971

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Sub@type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

Department:

910076 Pediatric Adolescent Med

Work Shift:

UR - Day (United States of America)

Range:

UR URG 104 H

Compensation Range:

$19.04 - $26.63

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

Coordinates and distributes various provider schedules to maintain continuity of clinical operations. Compiles, organizes, and maintains records of business transactions. Maintains moderately complex indexes and files. Types correspondence, reports, and other materials. Conducts information retrieval and data entry. Opens, sorts and routes incoming mail, answers correspondence and prepare outgoing mail. Maintains and update filing, inventory, mailing and database systems. Operates office machines such as photocopiers and scanners, voice mail systems and personal computers. Completes and mails bills, contracts, policies, invoices and checks. Compile, copy, sort, and file records of office activities. Answers phones, direct calls and take messages. Often provides work directions to junior level staff.

ESSENTIAL FUNCTIONS

Manages calendars, schedules meetings, and coordinates travel arrangements. Prepares and edits documents, presentations, and reports. Handles correspondence, including email, mail, and phone communications. Maintains filing systems and ensures document organization and confidentiality.

Prepares, coordinates and distributes schedules for rotating fellows, residents and medical students. Prepares monthly provider/fellows on-call schedules in coordination with Q-Genda.

Works closely with the department team to pull and organize relevant data for given department. Maintains a comprehensive understanding of the respective database, policies, and norms to ensure efficiency in in the department.

Serves as department point of contact for certain tasks. Assists in planning and executing departmental projects and events. Communicates with departments and outside entities by answering phones, monitoring central email inboxes, distributing notices, and coordinating supply requests (office and medical).

Provides general office backup, including assisting with payroll, billing, and reimbursements as needed.

Other duties as assigned

MINIMUM EDUCATION & EXPERIENCE

High School diploma or equivalent and 2 years of relevant experience required

Or equivalent combination of education and experience

KNOWLEDGE, SKILLS AND ABILITIES

Communication and MS Office Suite strongly preferred

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Notice: If you are a Current Employee, please log into myURHR to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.

Learn. Discover. Heal. Create.

Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.

If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals.

At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

Similar Jobs

CTIO - Platform Support Operations Manager - Manager

PwC • Rochester, NY • 1h ago

Management & Administrative

The Opportunity As a Platform Support Operations Manager you will oversee infrastructure support operations within our DevSecOps practice, guiding the delivery of secure software and application services across client-fa...

1h ago

Go to Apply

Associate, Travel Sales Manager I, Chase Travel

JPMorgan Chase • Rochester, NY • 3h ago

Management & Administrative

Associate, Travel Sales Manager I, Chase Travel United States and 10 more Job Information Job Identification 210806362 Job Category Travel Business Unit Consumer & Community Banking Posting Date 11/04/2026, 05:36 PM...

3h ago

Go to Apply

Mid Market Account Manager

Charter Communications • Rochester, NY • 6h ago

Management & Administrative

This role requires the ability to work lawfully in the U.S. without employment-based immigration sponsorship, now or in the future. Ready to advance client relationships while driving business growth? As a Mid Market Acc...

6h ago

Go to Apply

Administrative Coordinator III

University of Rochester • Rochester, NY • 10h ago

Management & Administrative

Rochester Technology Park Full time R276029 As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integr...

10h ago

Go to Apply

Administrative Coordinator III

University of Rochester • Rochester, NY • 10h ago

Management & Administrative

School of Medicine and Dentistry Part time R275813 As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership,...

10h ago

Go to Apply

Part Sales Manager - Part Time

AutoZone, Inc. • Rochester, NY • 2d ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

2d ago

Go to Apply

Technology Consulting - TMT - Forward Deployed Engineer - Manager

EY • Rochester, NY • 2d ago

Management & Administrative

Location: Anywhere in Country At EY, we're all in to shape your future with confidence. We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY...

2d ago

Go to Apply

2027 Local Rotational Program: Business, Commercial & Corporate Services

Avangrid Service Co • Rochester, NY • 2d ago

Management & Administrative

Local Rotational Program: Business, Commercial & Corporate Services Location: Orange, CT, Rochester, NY, Binghamton, NY Portland, OR Boston, MA Work Model: Office The salary range for this position is dependent upon...

2d ago

Go to Apply

AI-Native Experience Engineer - Manager

EY • Rochester, NY • 2d ago

Management & Administrative

2d ago

Go to Apply

Customer Service Associate

Walgreens • Brockport, NY • 2d ago

Management & Administrative

Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Customer Experience Enga...

2d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)