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Administrative Assistant 2

University of Washington • Seattle, WA • 2h ago

No Telework

Seattle, WA

Full time

REQ-0000138512

Job Description

Harborview Clinical Engineering has an outstanding opportunity for an Administrative Assistant.

WORK SCHEDULE

Days

Full-time

POSITION SUMMARY

Provide the interface between customers, staff and department functions to maintain the computerized maintenance management systems database (TMS). Provide central communications and documentation point for department sustained operations. Provide quality control and oversight of all documented work and closeout data within the TMS system and front office functions.

PRIMARY JOB RESPONSIBILITIES

Under general supervision, independently perform a variety of complex clerical projects and assignments such as revising filing systems and updating data base files.

Working knowledge of TMS to enter, edit and complete both Corrective and Preventative Maintenance Work Orders.

Triage requests to assign priorities and dispatch to shops.

Dispatch to shops via phone, fax, email, pager, radio, etc as required to enact service.

Maintains TMS system data creditability and integrity.

Track and maintain database for requisitions and purchase orders in support of department as requested.

Order office supplies for the department, maintaining an inventory to sustain the department's needs.

Distribution of the incoming and outgoing mail ensuring communication with other departments both at HMC and UW.

Inform department Management of any unscheduled time off or sick leave of departmental staff.

Vendor and phone screening dispatching calls to the appropriate personnel.

Interface with vendors in a professional manner.

Maintain filing system; including archives.

REQUIRED POSITION QUALIFICATIONS

Requires High School/ GED AND two years of office or administrative support experience.

Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Compensation, Benefits and Position Details

Pay Range Minimum:

$21.70 hourly

Pay Range Maximum:

$28.19 hourly

Other Compensation:

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

WFSE HMC

ABOUT UW MEDICINE - WHERE YOUR IMPACT GOES FURTHER

UW Medicine is Washington's only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine's mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/) .

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

Use the filters or enter keywords in the search box (such as "custodian," "nursing" or "manager") to explore available opportunities. To find temporary opportunities, enter "temporary" in the search box.

If you are a current UW employee:

You must log into Workday and apply internally through the UW Jobs Hub.

Looking for faculty, librarian or academic staff positions?

Please visit our Academic Jobs (https://ap.washington.edu/ahr/academic-jobs/) site.

Looking for student employment?

Learn more on our Student Employment (https://hr.uw.edu/studentemployment/finding-student-employment/) site.

There are many perks to working for the University of Washington. Learn more about the benefits (https://www.washington.edu/jobs/benefits-for-uw-staff/) that could be available to you as a UW employee.

Sign up for Job Alerts (https://wd5.myworkdaysite.com/en-US/recruiting/uw/UWHires/jobAlerts) to be notified about job opportunities at the UW that interest you; you'll be one of the first to learn when openings become available. You will be asked to create an account if you do not already have one.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

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