Assistant Property Manager

Robert Half • Oakland, CA • 1h ago

Description We are looking for an Assistant Property Manager to support daily administrative and front office operations for a property team in Oakland, California. This Contract position requires someone who can create a welcoming environment, coordinate communications and deliveries, and respond professionally to visitors, vendors, and callers. The ideal candidate is organized, service-oriented, and comfortable handling multiple office tasks while helping the site run smoothly.

Responsibilities:

Oversee day-to-day front office activities and help maintain an efficient, orderly administrative environment.

Direct incoming digital and physical correspondence to the appropriate contacts, including support for outbound courier shipments.

Accept and organize deliveries such as office materials and equipment, ensuring items are received and distributed properly.

Assist visitors, vendors, and callers by answering questions, providing general information, and connecting individuals with relevant housing resources when appropriate.

Monitor entry access at the building and coordinate admittance for approved employees and screened guests through the intercom system.

Provide support for workplace hospitality needs, including coordinating occasional meal orders and replenishing shared refreshments.

Contribute administrative assistance for meetings, events, and special projects as requested by the team.

Take on additional operational or clerical duties as needed to support the property management function. Requirements - Proficiency in Microsoft Word, Outlook, and Excel for routine administrative and communication tasks.

Strong general office capabilities, including document handling, email coordination, and filing support.

Experience managing front desk interactions with professionalism and a customer-focused approach.

Ability to organize materials, collate documents, and manage multiple responsibilities with attention to detail.

Familiarity with basic billing support and related administrative recordkeeping.

Effective verbal and written communication skills, with the ability to interact courteously with diverse audiences.

Spanish language skills are preferred to support communication with a broader community. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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