Facilities Administrative Assistant

Robert Half • Tinton Falls, NJ • 7h ago

Description We are looking for an Administrative Assistant to provide hands-on support for workplace operations in Tinton Falls, New Jersey. This Long-term Contract position is ideal for someone who is highly organized, responsive, and comfortable balancing office coordination, vendor follow-up, and employee support in a fast-paced environment. The person in this role will partner closely with facilities leadership to help keep daily operations running smoothly while delivering a detail-oriented experience for staff and visitors.

Responsibilities:

Coordinate day-to-day office and workplace activities to help maintain an efficient and well-supported environment.

Process and monitor purchase orders, invoices, and vendor-related records while keeping administrative documentation accurate and up to date.

Arrange maintenance visits, repair appointments, and preventative service work, and follow through on open items until completion.

Serve as a point of contact for employee workplace needs, including badges, keys, access requests, supplies, and general office support.

Maintain organized files for service history, vendor details, facilities documentation, and ongoing office projects.

Assist with internal meetings by reserving space, organizing room schedules, and coordinating food and beverage arrangements when needed.

Support office moves, workspace adjustments, and smaller improvement projects across the site.

Share facilities-related notices and updates with employees as needed to keep the office informed.

Contribute to workplace safety and emergency preparedness activities under the direction of the Facilities Manager.

Provide additional administrative and reception support, including handling calls, data entry, and front-office tasks as assigned. Requirements - Previous experience in administrative support, office coordination, or facilities-related operations.

Ability to manage multiple tasks at once while maintaining strong attention to detail and organization.

Experience working with vendors, invoices, purchasing records, or service documentation.

Strong communication skills with the ability to interact professionally with employees, visitors, and service providers.

Proficiency with Microsoft Office and other standard office tools for tracking, reporting, and correspondence.

Comfortable working independently, taking initiative, and following through on assignments with minimal supervision.

Capability to support front desk activities, answer inbound calls, and complete data entry accurately.

Dependable, service-oriented approach with a focus on delivering timely and effective support. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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