Front Desk Administrative Assistant

HUNT EAS • Horseheads, NY • 5h ago

About the Role

HUNT-EAS is seeking a highly organized and professional Front Desk Administrative Assistant to support daily office operations at our Horseheads, NY office. This team member will serve as the first point of contact for visitors and incoming calls while providing essential administrative support to employees across the firm.

The ideal candidate is personable, detail-oriented, and comfortable managing multiple priorities in a collaborative office environment. This role requires dependable availability during standard business hours to ensure front desk coverage and provide building access for scheduled interviews, meetings, and other visitors as needed.

Standard office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Key Responsibilities

Greet visitors, manage incoming phone calls, and direct individuals to the appropriate employees or departments.

Provide building access for visitors attending scheduled interviews, meetings, and other office appointments.

Process purchase orders for approval, maintain tracking logs, and coordinate with the Accounting Department.

Manage office supply inventory, kitchen supplies, equipment, and general tidiness of shared spaces.

Coordinate conference room scheduling and help ensure meeting spaces are prepared and maintained.

Process incoming and outgoing mail, including USPS, UPS, FedEx, interoffice mail, and branch office deliveries.

Prepare, @type, and format reports, tables, letters, memos, emails, meeting minutes, and other business documents.

Maintain paper and electronic filing systems, including database entry, document retrieval, and archiving in coordination with other administrative staff.

Operate office equipment and coordinate copying, distribution, and appropriate charging of materials.

Provide support with the preparation of marketing materials, proposals, and other business development documents.

Support routine paperwork, travel arrangements, and meeting coordination.

Perform other administrative and clerical duties as needed to support daily office operations.

Qualifications

Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.

Strong verbal and written communication skills, with a professional and courteous approach to interacting with visitors, employees, and outside contacts.

Excellent organizational skills and attention to detail.

Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.

Ability to work independently while contributing to a collaborative team environment.

Ability to learn and follow company policies, procedures, and established office processes.

Ability to operate standard office equipment and learn new office technology as needed.

Dependable, self-motivated, and proactive in identifying and addressing day-to-day office needs.

Benefits

Paid Holidays

PTO

Health, Dental, & Vision Insurance

FSA/HSA

Life Insurance

401(k) Plan

Continuing Education Support

HUNT is an Equal Opportunity Employer (EOE). Salary commensurate with experience and qualifications.

Department

Corporate

Employment Type

Full-Time

Minimum Experience

Mid-level

Compensation

$20.00 - $22.00 per hour

Similar Jobs

Lead Electrical Sustaining Engineer - Aerospace

Eaton Corporation • Horseheads, NY • 1w ago

Retail & Hospitality

Eaton's IS AER FMC Aerospace division Mfg. facility in Grand Rapids , Michigan is currently seeking a Lead Electrical Sustaining Engineer - Aerospace. The expected annual salary range for this role is $97000 - $143000 a...

1w ago

Go to Apply

AVP, CFO Prov & Clin Svc Lines - Finance - Full Time

Guthrie • Sayre, PA • 4h ago

Finance, Accounting & Banking

Summary: Reporting to the Vice President of Finance, the AVP, CFO Provider and Clinical Service Lines, serves as the senior finance leader for the provider enterprise and assigned clinical service lines, including but no...

4h ago

Go to Apply

Analyst, Financial Operations - Finance - Full Time (Hybrid)

Guthrie • Sayre, PA • 4h ago

Finance, Accounting & Banking

Position Summary: Under the direction of their leadership Partner, the Analyst is primarily responsible for analysis of financial statements and other financial, operational and statistical data, budget coordination, tax...

4h ago

Go to Apply

Manufacturing Execution Systems (MES) Product Owner

Corning Incorporated • Corning, NY • 2d ago

Manufacturing & Warehouse

Requisition Number: 78280 **The company built on breakthroughs. Join us. ** Corning is one of the world's leading innovators in glass, ceramic, and materials science. From the depths of the ocean to the farthest reaches...

2d ago

Go to Apply

HR Coordinator - Erwin Manufacturing Complex

Corning Incorporated • Painted Post, NY • 2d ago

Management & Administrative

Requisition Number: 79259 **The company built on breakthroughs. Join us. ** Corning is one of the world's leading innovators in glass, ceramic, and materials science. From the depths of the ocean to the farthest reaches...

2d ago

Go to Apply

(USA) Freight Flow Associate

Walmart • Elmira, NY • 2d ago

Position Summary... What you'll do... Complies with company policies procedures and standards of ethics and integrity by implementing related action plans using the Open Door Policy: and applying these in executing busin...

2d ago

Go to Apply

A&D Market Intelligence Intern, Advanced Optics - Summer 2027

Corning Incorporated • Corning, NY • 3d ago

Requisition Number: 78870 **The company built on breakthroughs. Join us. ** Corning is one of the world's leading innovators in glass, ceramic, and materials science. From the depths of the ocean to the farthest reaches...

3d ago

Go to Apply

Sr PM Major Construction

Avangrid Service Co • Horseheads, NY • 1w ago

Trucking & Construction

Job Title: Sr PM - Major Construction Location: Rochester, NY; Lancaster, NY; Elmira, NY; Binghamton, NY; Mechanicville, NY. Number of Positions: 1 Work @type: Office The salary range for this position is dependent upon...

1w ago

Go to Apply

(USA) Overnight Stocking Coach, Non-Complex, Management

Walmart • Sayre, PA • 1w ago

Management & Administrative

Position Summary... What you'll do... Leads and develops teams effectively by teaching training and actively listening to associates touring stores and providing feedback TourtoTeach communicating and collaborating with...

1w ago

Go to Apply

Supervisor, Nursing

Guthrie • Sayre, PA • 2w ago

Hospital & Medical

Position Summary: The Supervisor represents Corning Hospital and Nursing Administration in their absence Education, License & Cert: License to practice in the State of New York BSN preferred Experience: 5 years of cl...

2w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)