Administrative Specialist - Outreach

Pinkerton • Ann Arbor, MI • 1h ago

Overview

170+ Years Strong. Industry Leader. Global Impact.

At Pinkerton, the mission is to protect our clients. To do this, we provide enterprise risk management services and programs specifically designed for each client. Pinkerton employees are one of our most important assets and critical to the delivery of world-class solutions. Bonded together, we share a commitment to integrity, vigilance, and excellence.

Pinkerton is an inclusive employer who seeks candidates with diverse backgrounds, experiences, and perspectives to join our network of industry subject matter experts.

The Administrative Specialist - Outreach supports Pinkerton's Outreach & Communications department by managing Company Store administration, handling client and partner outreach, assisting with coordinating corporate events and participating in departmental projects. The role requires strong organizational skills, sound judgment, and the flexibility to handle both administrative and hands-on operational tasks, with priorities assigned by the Director based on departmental needs.

Responsibilities

Represent Pinkerton's core values of integrity, vigilance, and excellence.

Coordinate departmental projects and client/partner outreach initiatives - including gifting requests, branded merchandise, and fulfillment - from planning through completion.

Manage day-to-day Company Store operations, including product listings, order processing, customer inquiries, and vendor coordination.

Coordinate purchasing and production activities with approved suppliers, including quotes, order tracking, and delivery arrangements.

Prepare and distribute program materials and communications using approved templates and content.

Coordinate logistics for corporate events and meetings in collaboration with the outreach team and other departments - venues, accommodations, catering, transportation, AV, registration, and materials.

Support events onsite and post-event, including shipments, setup, expense tracking, invoice documentation, and reconciliation.

Support recurring departmental operations, including employee recognition programs, inventory/shipping/warehouse coordination, and headquarters support (vendor coordination, deliveries, onsite coverage).

Assist with equipment intake, custody tracking, secure storage, and redistribution per IT/departmental procedures.

Maintain accurate records (projects, suppliers, purchases, expenses) and flag discrepancies, scheduling conflicts, or cost concerns.

Escalate nonstandard issues, policy questions, or significant decisions to the Director, while collaborating with the team to maintain service continuity.

All other duties, as assigned.

Qualifications

Associate degree with a minimum of 3 years relevant experience in project management or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company.

Able to interact effectively across all levels and across diverse cultures.

Results orientated with a strong sense of urgency and follow-through.

Experience in international shipping via FedEx, UPS, and USPS.

Able to multitask and organize workload for effective implementation.

Excellent verbal and written communication skills.

Able to carry out responsibilities with little to no supervision.

Serve as an effective team member.

Able to manage multiple projects simultaneously while managing competing priorities and deadlines.

Attentive to detail and accuracy.

Computer skills; Microsoft Office.

Working Conditions:

With or without reasonable accommodation, requires the physical and mental capacity to effectively perform all essential functions;

Maintain composure in dealing with authorities, executives, clients, staff, and the public occasionally under conditions of urgency and in pressure situations.

Exposure to sensitive and confidential information.

Regular computer useage.

Ability to handle mulitple tasks concurrently.

Close and distant vision and ability to adjust focus.

Frequent sitting.

Pinkerton is an equal opportunity employer to all applicants and positions without regard to race/ethnicity, color, national origin, ancestry, sex/gender, gender identity/expression, sexual orientation, marital/prenatal status, pregnancy/childbirth or related conditions, religion, creed, age, disability, genetic information, veteran status, or any protected status by local, state, federal or country-specific law.

Submit a Referral (https://uscareers-pinkerton.icims.com/jobs/3229/administrative-specialist---outreach/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834355712)

Software Powered by ICIMS

Location US-MI-Ann Arbor

ID 2026-3229

Category Professional & Administrative

Position Type Full-Time

Job Type Hybrid

Go to Apply

Shipping Clerk I

Eotech, Inc. • Ann Arbor, MI • 1w ago

Management & Administrative

Shipping Clerk I Shipping Clerk I Ann Arbor, MI 48103 Apply Overview Position Type Full Time Apply Description POSITION DESCRIPTION Position Title: Shipping Clerk I Department: Materials Classification: Non-Exempt, Indir...

1w ago

Go to Apply

Supply Chain Inventory Analyst

KLATencor Corporation • Ann Arbor, MI • 1w ago

Management & Administrative

Company OverviewKLA is a global leader in diversified electronics for the semiconductor manufacturing ecosystem. Virtually every electronic device in the world is produced using our technologies. No laptop, smartphone, w...

1w ago

Go to Apply

Operations Manager - Plymouth, MI

Amazon • Plymouth, MI • 1w ago

Management & Administrative

1w ago

Go to Apply

Institute for Energy Solutions Project Manager

University of Michigan • Ann Arbor, MI • 1w ago

Management & Administrative

Institute for Energy Solutions Project Manager Apply Now How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should addres...

1w ago

Go to Apply

Curam Technical Consultant

Merative US, LP • Ann Arbor, MI • 1w ago

Management & Administrative

Curam Technical Consultant, Merative, Ann Arbor, MI and various unanticipated client sites throughout the US (Up to 100% telecommuting permitted): Manage the delivery of project implementations and collaborate with clien...

1w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)