Job Title: Administrative Assistant 3
Job Description
The Administrative Assistant 3 provides reliable, detail-oriented support to the Fleet Department, with a strong emphasis on data entry, record management, fleet documentation, mail processing, fleet compliance activities, and general administrative support. This role is ideal for someone who thrives in an office environment, is comfortable managing large volumes of detailed information, and can consistently support operational processes with accuracy and efficiency.
Responsibilities
Enter, update, and maintain accurate vehicle, equipment, and asset information within fleet management and asset tracking systems.
Process fleet registrations, tags, titles, invoices, and related documentation in a timely and organized manner.
Review and route vehicle citations, identify drivers within the system, and communicate with employees regarding violations and required follow-up.
Run, analyze, and distribute recurring fleet reports, including asset delivery updates and vehicle tracking information.
Maintain organized filing systems and assist with backlog document processing to ensure records are complete and up to date.
Support driver token issuance and fleet compliance processes by preparing documentation and tracking required information.
Respond to internal inquiries and provide administrative support to the fleet team, ensuring prompt and professional communication.
Assist with timekeeping entry, including accurate recording and verification of hours and related information.
Support purchasing activities by preparing documentation, tracking orders, and coordinating with internal stakeholders.
Coordinate scheduling activities for meetings and fleet-related appointments, ensuring calendars and timelines are maintained.
Process incoming and outgoing mail and documentation related to fleet operations and general office administration.
Perform general clerical and administrative tasks to support a fast-paced, operations-focused office environment.
Essential Skills
11+ years of experience providing expert-level administrative support in an office environment.
Strong data entry skills with demonstrated accuracy and attention to detail when working with large data sets.
Proficiency with Microsoft Excel and Microsoft Office applications.
Ability to manage, organize, and maintain large volumes of documentation and records.
Experience providing administrative support in a fast-paced office environment.
Excellent communication skills, including clear written and verbal communication with internal stakeholders.
Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities.
Comfort working with repetitive administrative tasks and detailed information on a daily basis.
Experience with clerical functions such as filing, document management, scheduling, and mail processing.
Ability to work effectively with fleet management, asset tracking, and document management processes.
Additional Skills & Qualifications
Experience in fleet, transportation, logistics, automotive, or asset management environments.
Experience working with registration, title, compliance, or asset tracking documentation.
Experience generating reports and working within database systems or fleet management platforms.
Administrative experience supporting operations-focused teams and departments.
Familiarity with scheduling and coordinating activities related to fleet operations and office administration.
Work Environment
This role is primarily office-based, with four days per week working on-site and one day remote on Fridays. The work environment is fast-paced and operations-focused, requiring regular use of Microsoft Office, Excel, and database or fleet management systems. The position involves extensive interaction with documentation, records, and data, as well as routine clerical tasks such as filing and mail processing. The setting supports collaborative work with the fleet team while maintaining a structured, organized approach to daily administrative responsibilities.
Job Type & Location
This is a Contract position based out of Forest Park, GA.
Pay and Benefits
The pay range for this position is $25.00 - $32.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Forest Park, GA.
Application Deadline
This position is anticipated to close on Nov 6, 2026.
Workplace Type
This is a fully onsite position in Forest Park,GA.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
