Job Title: Administrative AnalystJob Description
The Administrative Analyst promotes and maintains a safe and efficient work environment while overseeing key administrative processes that support large, complex projects. This role focuses on processing and tracking staff timesheets and procurement card reports, compiling and analyzing project data, and developing weekly and monthly reports. The Administrative Analyst organizes and catalogs critical project documentation, gathers information, and prepares comprehensive monthly project status PowerPoint presentations. The position also serves as the administrative owner for shared drives and SharePoint sites, supports records retention activities for major construction projects, and ensures adherence to established administrative, accounting, and compliance procedures. In addition, the role includes a wide range of office management duties, support for executive administrators when needed, and ongoing communication with Compliance and HR in support of the project team.
Responsibilities
Promote and maintain a safe and orderly work environment in all administrative activities.
Process, track, and coordinate the timely completion of staff timesheets and procurement card reports.
Assist in the tabulation, tracking, and development of critical project statistical information to support decision-making.
Develop, format, and publish weekly and monthly project reports for stakeholders.
Organize, catalog, and maintain key project files, including change notice request forms, summary of award forms, sole source forms, and records of decision.
Gather information from multiple sources, assimilate data, and develop and finalize extensive monthly project status PowerPoint presentations.
Serve as the administrative owner for shared S:Drive and SharePoint sites, ensuring structure, accessibility, and accuracy of stored information.
Support records retention efforts associated with large construction projects, following established guidelines and procedures.
Fill in for executive administrators when needed, providing executive-level administrative support such as calendaring, correspondence, and logistics.
Maintain high professionalism, responsiveness, and strong customer service in all interactions with managers, staff, and stakeholders.
Support emergent work requirements by adjusting priorities and responding quickly to changing project needs.
Communicate regularly with Compliance and HR organizations to support the project team and ensure alignment with policies and procedures.
Ensure adherence to applicable administrative, accounting, and compliance procedures in all work processes and documentation.
Perform a variety of administrative office duties, including maintaining office supplies and inventory.
Coordinate meetings and events, including scheduling, calendar management, room reservations, and logistical arrangements.
Manage travel arrangements for staff and executives, including bookings, itineraries, and related documentation.
Coordinate office relocations and moves, ensuring smooth transitions and minimal disruption to operations.
Create, track, and maintain project correspondence and documentation, ensuring accurate filing and recordkeeping.
Perform clerical and data entry tasks, including invoice reconciliation, expense management, and timekeeping support.
Produce regular and ad hoc reporting to support project and leadership needs.
Complete miscellaneous administrative assignments as directed to support overall project and office operations.
Essential Skills
Strong organizational skills with excellent attention to detail in handling documents, data, and schedules.
Excellent verbal and written communication skills, with the ability to interact effectively with managers, staff, and cross-functional teams.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Experience using shared drives (S:Drive) and SharePoint sites for document management and collaboration.
Ability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment.
Flexibility to support emergent work requirements and adapt to changing priorities.
Knowledge of administrative, accounting, and compliance procedures relevant to project operations.
Ability to work both independently with minimal supervision and collaboratively as part of a team.
Professional demeanor, strong customer service orientation, and responsiveness in all interactions.
Experience supporting records retention efforts, particularly in the @context of large construction projects.
Ability to provide executive administrative support and fill in for executive administrators when needed.
Demonstrated administrative support experience, including calendar management, travel management, and expense management.
Strong skills in data entry, reporting, and general clerical tasks.
Experience with timekeeping and invoice reconciliation processes.
Additional Skills & Qualifications
Background in administrative assistance or office administration within project-based or construction environments.
Experience providing executive support, including executive administrative assistance and handling confidential information.
Proficiency across the broader Microsoft Office suite and related productivity tools.
Demonstrated ability to deliver high-quality customer service to internal and external stakeholders.
Experience coordinating meetings, events, and office relocations.
Familiarity with project correspondence creation and tracking, including formal documentation and records of decision.
Work Environment
This role operates in a professional office environment that supports large, complex construction projects and project teams. The Administrative Analyst works extensively with Microsoft Office applications, Outlook for email and calendar management, shared S:Drive resources, and SharePoint sites for document storage and collaboration. The position involves regular interaction with managers, staff, Compliance, and HR, requiring a professional, service-oriented approach. Work typically follows standard office hours, with flexibility to address emergent project needs and occasional time-sensitive tasks. The environment emphasizes adherence to established administrative, accounting, and compliance procedures, organized recordkeeping, and careful handling of project documentation. Professional business attire is expected to reflect the roles frequent interaction with leadership and cross-functional teams.
Job Type & Location
This is a Contract position based out of Birmingham, AL.
Pay and Benefits
The pay range for this position is $18.00 - $25.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Birmingham, AL.
Application Deadline
This position is anticipated to close on Oct 30, 2026.
Workplace Type
This is a fully onsite position in Birmingham,AL.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
