Construction Administration Coordinator

Robert Half • Baltimore, MD • 6h ago

Description We are looking for a Construction Administration Coordinator to support project teams during the construction phase for a range of design and building projects in Baltimore, Maryland. This contract position with the potential to become permanent is ideal for someone who thrives in a fast-paced office setting and enjoys keeping documentation accurate, organized, and moving forward on schedule. The person in this role will serve as a central point of coordination for construction-related records and communications, helping teams respond efficiently to project needs.

Responsibilities:

Coordinate the intake, tracking, and distribution of RFIs, submittals, and related construction documents across active projects.

Direct documentation to the appropriate project staff and external consultants for review and follow-through.

Maintain detailed logs and status records to ensure all items remain current, accurate, and easy to reference.

Monitor response deadlines, identify overdue items, and follow up with internal teams and outside partners to keep reviews on schedule.

Issue completed responses and reviewed documents to contractors and other project participants in a timely manner.

Organize and preserve electronic project files, including correspondence, documentation history, and supporting construction records.

Use project management and communication platforms such as Newforma and Procore to support document control and team coordination.

Assist with transmittals and provide administrative support for additional construction administration activities as needed.

Communicate clearly with project managers, architects, consultants, and contractors regarding document status and outstanding action items. Requirements - Prior experience in an administrative or coordination role within architecture, engineering, construction, or a similar structured work environment is preferred.

Working knowledge of construction administration terminology and processes, including RFIs, submittals, shop drawings, and project documentation.

Familiarity with Newforma is a plus; candidates without direct experience should be comfortable learning new systems quickly.

Strong organizational ability with close attention to detail and accuracy in document handling.

Ability to manage a high volume of information across multiple projects while maintaining deadlines.

Effective written and verbal communication skills for working with internal teams and external stakeholders.

Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.

Dependable and proactive work style with the ability to perform well in a deadline-driven office environment. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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