Academic Department Coordinator - Electrical and Computering Engineering Department
Grand Rapids, MI (Pew Campus)
Full Time
R105099
The Academic Department Coordinator supports the Department of Electrical and Computer Engineering through various responsibilities and functions in which discretion and judgment concerning the procedures to use or policies to follow is required.
Salary & Benefits: C3 Level. Minimum starting wage of $21.10 per hour.
https://www.gvsu.edu/hro/benefits/professional-support-staff-benefits-457.htm including medical, vision, dental, life insurance, generous employer retirement contributions, wellness resources and tuition waiver effective on date of hire.
Essential Functions:
Maintain and analyze budgetary records for the department by performing bookkeeping related duties such as reconciling, monitoring, making, and tracking expenditures, preparing budget statements regarding the status of accounts, making recommendations as to projected budgets.
Create requisitions for large purchases, ensuring that appropriate approvals have been obtained and that all necessary documentation is present.
Coordinate personnel reviews and actions, including scheduling unit meetings, creating documents, taking minutes, assembling portfolios, and ensuring timely delivery of meeting materials.
Coordinate and monitor course evaluation process.
Support college event planning, implementation, and communication for multi-day large-scale events.
Disseminate information that may require explanation and interpretation of established university and departmental policies and procedures, and direct individuals to sources of additional information.
Maintain digital and physical filing system according to retention/disposal policies and best practices.
Serve as administrative assistant for department staff searches, including scheduling interviews, coordinating travel, organizing preparation of office space, and processing hiring forms.
Generate reports, memorandums, correspondence, presentation materials, brochures, spreadsheets and graphics, and other similar materials using various computer systems.
Perform and coordinate scheduling tasks and support services associated with preparing and making arrangements for meetings, conferences, exhibits, travel, or other related duties for both internal and external contacts.
Receive information in various forms and determine the appropriate method of processing.
Responsible for the coordination/completion and the quality of the clerical work for the department/office which includes making and receiving calls, providing information, or routing calls to appropriate person; typing memos and other correspondence; maintaining office filing system.
Hire, train, and supervise student employees.
Act as liaison between department chair, faculty, staff, students, and outside organizations.
Track and support faculty travel arrangements
Assist faculty with ordering textbooks.
Maintain supervisor's calendar and multiple calendars.
Order and track inventory of office supplies.
Other related duties as assigned.
Non-Essential Functions:
Assist in academic year scheduling of courses, classrooms, times, and faculty for the department.
Required Knowledge, Skills, and Abilities:
High school graduate or equivalent.
Minimum of three years of relevant work experience.
Experience with various computer software applications such as Microsoft Office and/or equivalent.
Demonstrated experience to successfully operate office equipment.
Data entry experience.
Typing and spelling competency with grammar and proofreading skills.
Possess strong verbal and written communication skills.
Demonstra
