Front Desk Coordinator

Robert Half • San Rafael, CA • 1h ago

Description We are looking for an experienced Front Desk Coordinator to support daily front office operations for a non-profit organization in San Rafael, California. This Contract position is ideal for someone who creates a welcoming first impression, communicates professionally, and keeps reception activities running smoothly. The person in this role will serve as a central point of contact for visitors, callers, and staff while helping maintain an organized and responsive office environment.

Responsibilities:

Welcome guests, staff, and vendors with professionalism and direct them to the appropriate person or department.

Manage a multi-line phone system by answering incoming calls promptly, transferring calls accurately, and taking clear messages when needed.

Provide front desk and concierge-style assistance by responding to routine questions and helping visitors navigate the office.

Maintain an orderly reception area and support day-to-day administrative needs that keep the front office operating efficiently.

Coordinate incoming deliveries, mail, and packages, ensuring items are received and routed correctly.

Monitor visitor access procedures, including sign-in practices and general lobby oversight.

Schedule or confirm appointments and communicate updates to internal team members as needed.

Assist with office process updates or administrative changes that affect front desk workflows when applicable. Requirements - At least 2 years of experience in a receptionist, front desk, or customer-facing administrative role.

Proven ability to manage inbound calls using a multi-line phone or switchboard system.

Strong interpersonal skills with the ability to provide courteous service to a wide range of visitors and callers.

Clear verbal and written communication skills, with attention to accuracy when relaying messages.

Ability to stay organized, handle multiple tasks, and remain composed in a busy reception setting.

Experience providing concierge-style support or general office assistance is preferred.

Reliable attendance and a detail-oriented presence suited to representing a non-profit organization at the front desk. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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