Capital Projects Administrative Assistant-2

BJs Wholesale Club • Massachusetts, Massachusetts • 1d ago

BJ's Club Support Center Marlborough, MA #5997

Full time

R255579

A World-Class Team

BJ's Wholesale Club is powered by more than 30,000 team members who make a real impact every day. Whether you're stocking shelves, solving problems or shaping strategy, your work helps families save on what matters most.

We're a team built on purpose and opportunity. Join us and be part of something meaningful.

Why You'll Love Working at BJ's

At BJ's Wholesale Club, our team members are at the heart of everything we do. That's why we offer a comprehensive benefits package designed to support your health, well-being and future - both on and off the job. When you grow, we grow.

Here's just some of what you can look forward to:

Weekly Pay: Get paid every week so that you can manage your money on your terms.

Free BJ's Memberships: Enjoy a complimentary The Club Card Membership, plus a free Supplemental Membership for someone in your household.*

Generous Paid Time Off: Take the time you need with vacation, personal, sick days, holidays, bereavement, and jury duty leave.*

Flexible and Affordable Health Benefits: Choose from three medical plans, and access optional dental, vision, Health Savings Account (HSA), and flexible spending account options to fit your lifestyle.*

401(k) Retirement Savings Plan: Build your financial future with a company match (available to team members 18 and older).*

Employee Stock Purchase Plan: Accumulate funds through after-tax payroll deductions that can be used to purchase shares of BJ's common stock at a 15% discount.

Eligibility requirements vary by position.

Job Summary:

The Construction / Facilities Admin shall provide administrative support to the construction directors, project managers, general contractors and sub-contractors for new capital projects. This position will act as the main point of contact for vendors, subcontractors, and various construction services teams for new vendor setup forms, onboarding new contractors for invoice processing through SAP / Ariba, AIA documents and processing vendor invoices within Ariba, Verisae and SAP for self-develop projects. This includes tracking overall costs for each trade against budget and processing contractor permit, insurance documents for all capital projects. The vendor setups include data entry, processing contracts with Finance, Risk and Procurement to ensure contractors are paid within the agreed terms and ordering equipment / supply orders for the construction team as required per project. This position will work closely with Construction, Procurement, Risk, Safety, Finance, Legal, IT and AP to manage and track all processes for self-develop projects and capital improvement for existing clubs.

Major Tasks, Responsibilities, and Key Accountabilities:

-Identify and process all permit forms for capital projects including NDAs, NOCs, AIAs, Sunbiz forms for FL clubs and all required permit applications that require signatures and tracking.

-Coordinate the permit filings with the expediting firm and get required signatures from BJ's team as necessary for all capital projects

-Maintain tracking budget for self-developed capital projects

-Control communications and documents between contractors, suppliers and BJ's internal departments to support the capital projects

-Communicate with key internal Support Center partners in Finance, Risk, Procurement to support Property Development capital projects

Qualifications:

-Experience with SAP, Ariba, Tableau or related electronic database and ordering systems preferred.

-Strong written and verbal communication skills with the ability to communicate across the organization

-Proficient in Word, Xcel and PP

This is a hybrid role. Tuesday through Thursday are in-office days at BJ's Club Support Center in Marlborough, MA and Monday and Friday are remote days.

In accordance with the Pay Transparency requirements, the following represents a good faith estimate of the compensation range for this position. At BJ's Wholesale Club, we carefully consider a wide range of non-discriminatory factors when determining salary. Actual salaries will vary depending on factors including but not limited to location, education, experience, and qualifications. The pay range for this position is $22.84 - $29.09

We recognize the growing role of AI tools, including ChatGPT, and value familiarity with them. That said, we want to hear from your authentic self. Your application should reflect your own skills, experiences, and insights rather than AI-generated responses.

Who We Are

BJ's Wholesale Club is driven by a powerful purpose: we take care of the families who depend on us. More than 8 million members rely on us for unbeatable value and convenience. Headquartered in Marlborough, Massachusetts, BJ's is a leading membership warehouse club with over 250 clubs, nearly 200 BJ's Gas® stations and eight distribution centers across 21 states - and growing.

BJ's offers the highest-quality fresh produce, meat, deli and bakery items as well as apparel, electronics, home goods and more - all at unbeatable value. Our members shop how and when they want, whether it's in our clubs, online or with curbside pickup.

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