Administrative/Clerical
Administrative Assistant I Hampton, VA Posted: 9/24/2026
Job Description
Job ID#:
225649
Job Category:
Administrative/Clerical
Position Type:
Associate - W2
Duration:
6 Months
Shift:
1
PDS Defense, Inc. is seeking an Administrative Assistant I, in Hampton, VA. Job ID#225649
Job Description:
The Digital Process Automation Specialist will support Hampton's initiative to eliminate paper-based and manual administrative processes through digital workflow automation.
This is a hands-on, project-focused role responsible for designing, building, testing, and implementing digital solutions primarily using Microsoft Power Apps, Power Automate, SharePoint, and other Microsoft 365 tools.
The successful candidate will partner with Finance, Operations, Engineering, Supply Chain, Quality, and other functional teams to understand existing processes and convert manual forms, approvals, emails, and paper-based workflows into efficient, standardized digital solutions.
The goal of this role is not simply to convert paper forms into electronic forms, but to simplify processes, automate workflows, improve visibility and data quality, strengthen controls, and reduce administrative effort across the site.
Key Responsibilities
Process Digitization & Automation
Design and build digital workflows using Microsoft Power Apps and Power Automate
Convert paper forms, manual approvals, email-based processes, and spreadsheets into standardized digital workflows
Develop electronic forms and applications using Power Apps
Build automated approval routing, notifications, reminders, escalations, and status tracking using Power Automate
Utilize SharePoint Lists and other Microsoft 365 tools to securely capture and maintain workflow data
Create automated audit trails, timestamps, approval records, and supporting documentation where required
Identify opportunities to eliminate unnecessary process steps rather than simply recreating existing paper processes digitally
Process Discovery & Future-State Design
Meet with process owners and end users to understand current-state workflows, pain points, business requirements, and control requirements
Document current-state processes and translate business requirements into practical digital solutions
Partner with project leads and functional stakeholders to design simplified future-state workflows
Identify additional high-volume or high-effort manual processes that are strong candidates for digitization
Recommend opportunities to improve efficiency, standardization, visibility, and internal controls
Testing & Implementation
Develop and execute user acceptance testing prior to implementation
Troubleshoot workflow issues and make improvements based on user feedback
Support deployment and transition of new solutions into day-to-day operations
Develop clear work instructions and process documentation
Assist with training employees on new digital processes
Ensure solutions are sustainable and can be supported after project completion
Reporting & Continuous Improvement
Develop simple dashboards or reporting tools to provide visibility into workflow status, cycle time, volume, and outstanding actions
Establish baseline metrics and help quantify benefits from implemented solutions, including administrative hours saved and cycle-time improvements
Maintain a pipeline of digitization opportunities and track project status through implementation
Identify opportunities to reuse successful solutions and automation concepts across other site processes
Initial Project Pipeline
Initial processes targeted for digitization include:
New Item Number / Job Packet process
Ferguson Material Requests / Spot Buys
Orange Cards
Risk Release Forms
Additional paper-based and manual workflows identified across the Hampton site
The position will be expected to expand beyond the initial project list as additional opportunities are identified and prioritized.
Qualifications
Required / Preferred Skills:
Experience developing solutions using Microsoft Power Automate
Experience building forms or applications using Microsoft Power Apps
Working knowledge of SharePoint Lists and Microsoft 365
Ability to understand a business process and translate requirements into an automated workflow
Strong problem-solving and troubleshooting skills
Strong organizational and project management skills
Ability to work directly with employees across multiple functions and levels of the organization
Ability to manage multiple automation projects simultaneously
Strong written and verbal communication skills
Preferred:
Experience with Power BI and dashboard development
Experience with Microsoft Forms
Experience with process mapping or continuous improvement
Experience developing approval workflows and automated notifications
Experience working in a manufacturing environment
Familiarity with Lean Manufacturing or continuous improvement principles
Experience documenting processes and developing standardized work instructions
What Success Looks Like
Success in this role will be measured by the ability to take manual, paper-based processes from concept through implementation and deliver solutions that are actively used by the organization.
Successful projects should demonstrate measurable improvements in areas such as:
Reduction in administrative hours
Faster process and approval cycle times
Elimination of paper and manual routing
Improved visibility into process status
Improved data accuracy and standardization
Stronger approval controls and audit trails
Improved user experience
Sustainable solutions that can be maintained after implementation
The overall objective is to create a repeatable approach for digitizing manual processes and accelerate Hampton's transition toward more efficient, data-driven ways of working.
Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.
Job Requirements
Minimum Security Clearance:
No Clearance
Military connected talent encouraged to apply.
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit http://www.tadpgs.com/candidate-privacy/ or https://pdsdefense.com/candidate-privacy/
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
