NY HELP Yes
Agency Education Department, State
Title Administrative Specialist 1, Administrative Specialist Trainee 1 (NY HELPS), Box PIMS-1159/01812
Occupational Category No Preference
Salary Grade 18
Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)
Salary Range From $69964 to $88970 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 9 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? Yes
County Albany
Street Address Office of Performance Improvement and Management Services
Office of Information and Reporting Services
City Albany
State NY
Zip Code 12234
Duties Description The New York State Education Department's (NYSED) Office of Performance Improvement and Management Services is seeking candidates for an Administrative Specialist 1, SG-18 position in the Office of Information and Reporting Services (IRS). This Office is responsible for the collection of and reporting of student and educator data for school districts, public schools, charter schools, and non-public schools in New York State. Duties of this position include, but are not limited to, the following:- Manage office operations including information and workflow management, procurement, internal controls, and other support activities; - Allocate work as appropriate to subordinate staff, provide supervision and support for administrative staff, provide training as it relates to office procedures, resolution of work process problems, and answering questions from the field and other NYSED staff through assigning and responding to Datasupport Help Desk system;- Manage IRS subscriptions and purchase orders for staff equipment and services, and assist in the ordering and procurement of necessary equipment;- Manage Freedom of Information Act (FOIL) requests by assigning tasks to proper team, locating material requested, and following procedures for information release;- Oversee office travel paperwork for travel approvals and questions; - Manage recruitment for IRS positions, including but not limited to canvasing, confirming 10-day or declinations, manage waiver mailbox to gather applications and necessary interview materials, schedule interviews, and manage all required recruitment packages as the office liaison for the P20 Director of Operations and Human Resources; - Review completed work for accuracy and compliance with office and Department standards;- Demonstrate professionalism, confidentiality, self-initiative, and self-management skills. - Demonstrate excellent verbal and written communication, interpersonal, customer relations, computer, and office technology skills; - Serve as a team leader, establish work/schedule procedures and communication protocols, monitor and track status of office projects and workplans including timely responses to requests for information and assignments; and- Assist in additional duties as defined or requested by the Information and Reporting Services management team.
Minimum Qualifications NY HELPS This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.NON-COMPETITIVE MINIMUM QUALIFICATIONS: To be considered for appointment through NY HELPS candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:Administrative Specialist 1 (SG-18):Six years of experience performing or overseeing budget, human resources, or business services activities for an organization or program. Associate degree may substitute for two years of specialized experience; bachelor's degree may substitute for four years of specialized experience; master's degree may substitute five years of specialized experience; J.D. may substitute for six years of specialized experience.Administrative Specialist Trainee 1 (NS, Equated to SG-14):Four years of experience performing or overseeing budget, human resources, or business services activities for an organization or program. Associate degree may substitute for two years of specialized experience; bachelor's degree may substitute for four years of specialized experience.Administrative Specialist Trainee 2 (NS, Equated to SG-16):Five years of experience performing or overseeing budget, human resources, or business services activities for an organization or program. *Associate degree may substitute for two years of specialized experience; bachelor's degree may substitute for four years of specialized experience; master's degree may substitute for five years of specialized experience.COMPETITIVE MINIMUM QUALIFICATIONS:Reassignment: Candidates must have one year of permanent competitive or 55b/c service as an Administrative Specialist 1.Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter.Section 70.1 Transfer to Administrative Specialist 1: Candidates must have one year of permanent competitive or 55b/c service in a title SG-16 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. Section 70.1 Transfer to Administrative Specialist Trainee 1: Candidates must have one year of permanent competitive or 55b/c service in a title SG-12 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. Section 70.1 Transfer to Administrative Specialist Trainee 2: Candidates must have one year of permanent competitive or 55b/c service in a title SG-14 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.Section 70.4 Transfer to Administrative Specialist Trainee 1: Candidates may be eligible for nomination for transfer under Section 70.4 of the Civil Service Law to this title if they are a current NYS employee with one year of permanent competitive or 55b/c service in a title SG-14 or higher AND have standing on the eligible list for this title.Section 70.4 Transfer to Administrative Specialist 1: Candidates may be eligible for nomination for transfer under Section 70.4 of the Civil Service Law to this title if they are a current NYS employee with one year of permanent competitive or 55b/c service in a title SG-16 or higher AND have standing on the eligible list for this title. Section 52.6 Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title allocated SG-16 or higher eligible to transfer under Section 52.6 of the Civil Service Law. For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm.55b/c Appointment: This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must possess a current 55b/c eligibility letter and meet the minimum qualifications.It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
Additional Comments This will be a permanent, competitive appointment or a permanent non-competitive appointment. For 55b/c appointment, candidates must possess the minimum qualifications, a current 55b/c eligibility letter and is subject to verification of applicant eligibility.Promotions and transfers may change appointees' negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Verification of degree will be required at the time of interview for all candidates. This position allows for the opportunity to telecommute up to 30% each bi-weekly pay period.This position may be filled as a traineeship. The starting salaries for this position are outlined below. For current New York State employees, salary is based on the candidate's salary at the time of hire. Candidates appointed at the trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary. - $56,183 (Trainee 1- NS equated to SG-14)- $62,694 (Trainee 2- NS equated to SG-16)- $69,964 (Full Performance level SG-18)This position leads to a maximum salary of $88,970 based on annual performance advances and traineeship advances. For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contractsInterested in a job with New York State, but don't know where to start? Visit these links for information on working for New York State: - https://www.cs.ny.gov/jobseeker/ - https://www.cs.ny.gov/pio/publications/gettingajob.pdfGenerous benefits of working for New York State, including, but not limited to, the following:Holiday & Paid Time Off- Thirteen (13) paid holidays annually.- Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service. - Five (5) days of paid personal leave annually.- Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C. - Annual professional leave and educational leave opportunities for eligible staff.Health Care Benefits- Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.- Family dental and vision benefits at no additional cost.Additional Benefits- Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).- NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.- Paid Parental Leave for all employees and Paid Family Leave (M/C Only). - Public Service Loan Forgiveness (PSLF).- Eligibility for various life insurance options. New York State Education Department (NYSED) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, gender identity, prior conviction records, prior arrests, youthful offender adjudications, or sealed records.
Some positions may require additional credentials or a background check to verify your identity.
Name Office of Human Resources Management
Telephone (518) 474-5215
Fax (518) 486-5631
Email Address OMSJobs@nysed.gov
Address
Street NYS Education Department
89 Washington Avenue, OHRM, Room 528 EB
City Albany
State NY
Zip Code 12234
Notes on Applying APPLICATION: Qualified candidates should send a resume and letter of interest by October 6, 2026, to OMSJobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (PIMS-1159/01812) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.
